Capture and Intelligent Document Processing

OpenText Vendor Invoice Management for SAP Solutions

Streamline SAP financial processes with vendor invoice management

Dashboard view of OpenText Vendor Invoice Management for SAP Solutions on a computer and tablet

The Business Value of SAP ECM Solutions by OpenTextGet the IDC study

Want to boost your invoice management efficiency in SAP ERP?

C-level leaders are prioritizing more autonomous operations. To achieve this, they need trusted data, an understanding of document context, and efficient processes—critical to preventing costly mistakes and protecting customer and vendor relationships.

OpenText™ Vendor Invoice Management (VIM) for SAP® Solutions streamlines and automates document processing across the procure-to-pay and order-to-cash cycle. Deeply integrated with SAP technology, it applies pre-configured intelligent data enrichments, business rules, and workflows to reduce errors, improve compliance, and accelerate processing from receipt to finalization.

Why OpenText VIM for SAP Solutions?

Take control of document processing with embedded automation, visibility, and SAP-certified integration.

  • Automation
    Save time and resources
    Speed up approvals with intelligent workflows and exception handling that routes tasks to the right specialists for faster review.
  • Trust
    20 years of experience
    Rely on a proven solution, a broad set of excellent implementation partners, and decades of process knowledge.
  • Innovation
    Benefit from co-innovation with SAP
    Invest in an SAP Solution Extension for RISE with SAP, SAP S/4HANA®, and SAP ERP that adheres to current and future standards, like SAP Clean Core.

Use cases

Help sales, procurement, finance, and compliance teams capture any document, collaborate efficiently, and manage workflows with transparency, control, and security inside their SAP ERP.

  • Receive, register, process, and track all inbound documents from any source within your SAP ERP.

  • Improve collaboration with automated, role-based routing to the right users, comments, and real-time updates for specialists, approvers, and business partners.

  • Identify bottlenecks and monitor the processing status and backlog with dashboards and audit trails, and enforce service level agreements with reminders and notifications.

  • Uncover inefficiencies and make data-driven improvements to the process configuration with built-in analytics.

  • Flag duplicate documents, mismatches, and unusual activity early with checks and validation rules.

  • Maximize the value of adding context to structured and unstructured content by connecting to SAP Business AI, SAP Business Network, the OpenText™ Trading Grid, and OpenText™ Content Management.

    Key features

    Our SAP-native invoice management and document processing application is built for control, speed, and scalability with pre-configuration for invoices, purchase orders, order confirmations, delivery notes, quotations, and remittance advices.

    Exception management

    Optimizes and automates the processing of the most common workflows, with country-specific rules, business-centric roles, and actions that are easy to understand, extend, and enhance.

    Machine learning and AI

    Automates tasks such as matching items, managing approvals, and intelligently minimizing data entry and user actions—using business context, historic data, and flexible AI algorithms.

    Native and SAP Fiori® user interfaces

    Leverages SAP Fiori applications to work on tasks, track processing status, and provide interactive real-time dashboards on any device.

    Vendor communication

    Enables vendors to access invoice updates and resolve issues faster with integrated self-service tools that improve relationships and reduce disruptions through calls or e-mails.

    Compliance and audit trails

    Maintains secure, traceable records for regulatory compliance, tax auditing, and internal policy enforcement, such as segregation of duties.

    Embedded analytics

    Visualizes processing performance with real-time dashboards and reports embedded in SAP S/4HANA for full transparency and to drive continuous process improvement.

    Accelerate the value of OpenText VIM for SAP Solutions

    Add-ons

    Enhance your end-to-end process experience with add-ons that streamline work, remove friction, and create a seamless, efficient environment for your teams.

    Professional Services

    OpenText Professional Services combines end-to-end solution implementation with comprehensive technology services to help improve systems.

    Partners

    OpenText helps customers find the right solution, the right support, and the right outcome.

    Training

    OpenText Learning Services offers comprehensive enablement and learning programs to accelerate knowledge and skills.

    Premium Support

    Optimize the value of your OpenText solution with dedicated experts who provide mission-critical support for your complex IT environment.

    OpenText VIM for SAP Solutions resources

    SCHOTT logo

    Schott facilitated growth with 99% faster invoice processing

    Learn more
    LuLu Group International logo

    Global retailer accelerated sales with 50% faster goods-receiving processes

    Learn more
    Open Grid Europe GmbH logo

    Gas transport company reduced costs and boosted employee productivity

    Learn more
    ITC Foods fuels logo

    ITC Foods achieved a 95% straight-through invoice processing rate

    Learn more
    Solarisbank logo

    Solarisbank enabled a lean AP team to serve a fast-growing client base

    Learn more
    Celestica logo

    Celestica automated invoice management for maximum efficiency

    Learn more
    alfanar logo

    alfanar eliminated payment delays and fostered better vendor relations

    Learn more
    Bernalillo County logo

    Bernalillo County processed rental assistance payments 95% faster

    Learn more
    • OpenText VIM for SAP supports all releases from ECC 6 up to the latest S/4HANA releases—whether they run on-premises or in SAP S/4HANA Cloud Private Edition (RISE with SAP). It also supports mixed environments where customers run multiple instances with different versions in parallel.

    • No additional infrastructure is needed for OpenText VIM for SAP Solutions. It runs as an add-on within your SAP ERP instance, and it’s the most secure way to process documents in SAP. No data leaves your system—the integrated security and user authentication applies and protects your finances.

    • Yes, the growing number of released APIs and CDS views allows you to enhance or extend the processing on-stack or side-by-side in SAP BTP. Examples are adding data enrichments or business rules, or defining approval strategies.

    • It uses versatile mapping logic to convert structured data into header and line-item fields. Included are the most common mappings out-of-the-box as well as an interactive mapping editor to configure the mapping based on sample documents. The additional PDF rendition makes the data comprehensible.

    • A single platform for all document types creates an economy of scale. It requires less learning and configuration, offers a flexible use of licenses, and optimizes end-to-end processes. For example, you can process order confirmations and delivery notes to help avoid invoice exceptions.

    • All global and many regional system integrators train and certify their teams to implement this solution. We also recommend you familiarize yourself with configuration and use by reading “Vendor Invoice Management with SAP” (published by SAP Press), or by attending one of our trainings.

    • Rules, roles, and actions bridge the gap between business and IT. Rules describe what humans typically need to check, roles map business functions to individuals or teams, and actions describe how to resolve a problem. Their combination defines the processing options for every situation.

    • All users work seamlessly and in real time in their preferred environment with quick back-and-forth navigation, full security, and integrated application and data lifecycle management. Configuration and data change tracking allows you to audit internal controls in one system.

      March 25, 2025

      Streamline procure-to-pay with intelligent document processing solutions

      AI and machine learning can enhance efficiency, reduce errors, and improve supplier relationships.

      Read the blog
      January 23, 2025

      SCHOTT creates a polished accounts payable process

      Guest author, Claudia Grosch, explains how the company achieved 99% faster invoice processing.

      Read the blog
      January 8, 2025

      AP automation helps LuLu Group International deliver seamless shopping experiences

      The LuLu Group International CIO shares how they can receive and re-stock products 50% faster.

      Read the blog

      The Business Value of SAP ECM solutions by OpenText - IDC report cover

      The world has turned digital, enabling more automation, faster productivity, and quicker time to value—so organizations can become more competitive with faster decision velocity. From document migration to vendor payments and more efficient accounts payable teams, automation and AI bring great benefits for organizations to thrive in the digital world. IDC’s April 2024 SaaSPath Survey data found that 52% of global organizations are prioritizing e-Invoicing approaches in 2024.

      Take the next step

      Ready to simplify and optimize operations? Let’s explore how OpenText Vendor Invoice Management for SAP Solutions helps your team move faster, stay aligned, and drive innovation.

      Contact us