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Document Management System OpenText File360

Streamline business with robust document and record management

Regain control over critical information with document management in OpenText File360

What is Document Management

Document management enables organizations of any size to rapidly enter, store, share and protect critical business documents, regardless of the application used to create them. It supports the entire spectrum of data for unstructured content management, including scanned pages, faxes, files and multimedia objects.

OpenText File360 overview

Competitive organizations everywhere are looking to regain control of the critical documents and data that drive business. However, choosing a document management system that best fits an organization is extremely challenging in today’s ever-changing business environment.

File360 is a powerful, intuitive and scalable document management system that enables organizations of any size to rapidly enter, store, share and protect critical business documents, regardless of the application used to create them. It supports the entire spectrum for unstructured content and data management, including scanned pages, faxes, files and multimedia objects.

File360 enables organizations to regain control over critical information, improve the quality of business decisions and increase operational and process efficiency.

OpenText File360 features

  • Desktop or Web client that empowers users

    Offers a powerful user experience based on leading edge technology, providing additional functions with Microsoft® Windows Explorer along with a simple copy/move and drag & drop interface.

  • Easy-to-use, administration interface

    Allows rapid application deployment to manage unstructured and structured content and data with simple and intuitive features robust enough to meet enterprise objectives.

  • Full Records Management functionality

    Secures documents throughout their life cycle and tracks their use while managing alterations with a built-in version function. Automatically assigns expiration at document origination or defined events which can be temporarily suspend with a records manager legal hold function.

  • Ensure data confidentiality and integrity

    Offers document access managed at the application, template, field, document and index level.

  • Document enable applications

    Allows the File360 document management feature set to be easily integrated into business and workflow applications using Powerful .NET, web service, and Restful APIs.

  • Comply with industry, state or federal regulatory standards

    Uses built-in security, records management and user/document auditing to ensure compliance to government and industrial regulations.

OpenText File360 benefits

  • Get fast and efficient access and sharing capabilities

    Use an easy interface for quick access to documents, regardless of storage repository. Organize retrieved documents and print, fax or email them. Route documents as an internal folder or deliver as an external folder that is a self-contained imaging system. Leverage versioning for easy changes to the content of a file, while retaining a history of its previous versions.

  • Leverage flexible document entry options

    Leverage multiple options to add documents to systems and seamlessly interface with its own or other capture sub-systems. Direct files from file explorer with the “send to” or drag and drop functionality and scan documents with desktop scanning. Transform documents into accurate, retrievable information that can be delivered into business applications and databases.

  • Ensure regulatory compliance

    Provide security features while ensuring instant access to the information users need from any location, Comply with industry and governmental regulations, such as GDPR, HIPAA, SEC, SOX and ISO. Control access to the system’s functions, as well as extensive application, document and field level security.

  • Improve time to value with rapid deployment

    Deploy without any programming, dramatically lowering the total cost of implementation and administration for each deployment in the network. Install only the features needed today, while ensuring additional capabilities can be easily added in the future.

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Product overview