Employee document management
Accelerate HR digital transformation with a cloud-based document management solution that integrates directly with SAP® SuccessFactors®
What if HR could focus on people, not paperwork?
HR’s mission is to be strategic. But disconnected documents, clunky manual workflows, and mounting compliance demands are slowing teams down. Without connected, structured content, HR can’t scale and AI can’t shine. The solution: HR document management.
Explore the path to connected HR content
Discover practical insights and expert guidance. Learn how HR document management software and automation can boost compliance, efficiency, and employee experience.
Build the foundation for AI-powered HR
Get the IDC Analyst Connection: The Foundation of AI-Powered HR Starts with Document Management to learn why employee document management is critical to compliance, automation, and better employee experience. Download now to unlock insights that prepare your HR team for AI.
Transform HR with employee document management best practices
Unlock six best practices to transform HR. This guide shows how to centralize employee documents, automate HR workflows, strengthen compliance, and prepare your organization for AI-driven HR. Download now to discover how you can free HR from admin and give them more time to focus on people.
What is employee document management?
Learn what employee document management really is, why it matters for HR compliance, and how it powers HR digital transformation and automation.
Build the foundation for AI-powered HR
Get the IDC Analyst Connection: The Foundation of AI-Powered HR Starts with Document Management to learn why employee document management is critical to compliance, automation, and better employee experience. Download now to unlock insights that prepare your HR team for AI.
Transform HR with employee document management best practices
Unlock six best practices to transform HR. This guide shows how to centralize employee documents, automate HR workflows, strengthen compliance, and prepare your organization for AI-driven HR. Download now to discover how you can free HR from admin and give them more time to focus on people.
What is employee document management?
Learn what employee document management really is, why it matters for HR compliance, and how it powers HR digital transformation and automation.
Key benefits of HR document management and automation
Turn HR document management into a strategic advantage. Go beyond storage to automate HR workflows, ensure global compliance, scale securely, and deliver exceptional employee and candidate experiences.
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Accelerate HR digital transformation in the cloud
Modernize HR with SaaS-based employee document management software that offers built-in speed, scale, and seamless integration with SAP SuccessFactors—allowing HR teams to cut costs, simplify processes, and free up time to focus on people and strategy instead of paperwork.
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Protect HR compliance and employee trust
Secure sensitive data with built-in access controls, retention rules, and audit trails to simplify compliance while protecting both employees and your organization. Ensure documents are complete and up to date with HR-defined rules, eliminating gaps and enhancing audit-readiness.
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Unlock AI-powered HR productivity
Centralize documents with rich metadata to fuel secure, strategic AI. Summarize files, answer questions, and generate communications in seconds, allowing HR teams to deliver services faster without compromising security or compliance.
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Make smarter HR decisions with connected content
Provide context-rich access to HR files directly in SAP SuccessFactors for a single source of truth, from onboarding to offboarding. Use HR automation to eliminate silos and instantly give teams what they need.
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Scale with confidence as HR evolves
Support HR digital transformation today and tomorrow with a platform that integrates seamlessly with SAP SuccessFactors, scales globally, adapts to your roadmap, and sets the foundation for effective AI.
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Elevate employee and candidate experiences
Deliver personalized, timely HR communications with automated document generation. Speed onboarding, improve accuracy, and ensure a seamless digital experience for happier employees.
Explore products and services that power HR digital transformation
Products
Streamline HR with cloud-based document management solutions that integrate directly into SAP SuccessFactors. Automate processes, stay compliant, and give employees secure, easy access to the documents they need.
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OpenText™ Core Content Management for SAP® SuccessFactors®
Accelerate employee processes with seamless HR integration
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OpenText™ Core Capture
Automate cloud document processing with intelligent content capture
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OpenText™ Content Management for SAP® SuccessFactors®
Streamline HR operations with HR document management
Professional Services
Rely on expert services to speed HR digital transformation. Our team helps deploy, integrate, and optimize document management within SAP SuccessFactors so you get faster results and lasting value.
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Deploy rapidly and integrate with SAP SuccessFactors
OpenText Core Content Management for SAP® SuccessFactors® FasTrak
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Accelerate your information management journey
OpenText Consulting Services
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Reduce time-to-value of information management solutions
OpenText Packaged Services
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Ensure success with your SAP SuccessFactors integration
OpenText Content Management for SAP® SuccessFactors® Launch Service
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Get a trusted partner to guide your information management path
OpenText Professional Services
Leaders trust the OpenText and SAP partnership
See how customers are succeeding with employee document management for SAP SuccessFactors.
See more success stories
Resources
OpenText Core Content Management for SAP SuccessFactors
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OpenText Content Management for SAP SuccessFactors
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Employee document management is the foundation for HR digital transformation. Without it, teams spend up to 57% of their time on admin instead of strategy. A connected, automated document management system centralizes files across the employee lifecycle, eliminates manual bottlenecks, and ensures consistent governance. The result? Faster service delivery, improved compliance, and time for HR teams to focus on culture, talent, and agility.
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Manual, siloed HR document handling creates inefficiencies and compliance risks that organizations can’t afford to ignore. Paper files get misplaced, emails are unsecured, and shared drives lack consistent governance. Sensitive data may be exposed, retention rules overlooked, and audits turn into fire drills. The result: lost productivity, higher legal exposure, and eroded employee trust. As organizations scale or adopt AI, disconnected systems make compliance harder and prevent HR from using data responsibly. A modern, connected, automated solution like OpenText Core Content Management for SAP SuccessFactors eliminates these risks and sets the foundation for transformation.
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The employee experience is shaped not just by policies or benefits, but by every HR interaction. Waiting days for a contract copy or compliance record erodes trust. With modern employee document management, employees gain secure, self-service access to personal documents in SAP SuccessFactors HCM. HR can personalize communications, automate updates, and deliver a frictionless experience—improving satisfaction, reducing HR workload, and elevating the organization’s reputation as a people-first employer.
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Compliance is one of HR’s biggest ongoing challenges, but a centralized document repository simplifies HR compliance by applying rules consistently across the entire workforce. Automated retention policies, legal holds, and version control ensure nothing slips through the cracks, while role-based permissions synced with SAP SuccessFactors keep sensitive data secure. Audit trails prove policies were followed, while GDPR and regional safeguards ensure global readiness. With centralized storage, HR stays in control—reducing risk, avoiding fines, and maintaining employee trust.
Top 5 considerations for a successful HR digital transformation
Explore the questions and considerations you need to address for seamless HR digital transformation.
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The integration trap
Why “good enough” HR document management costs more than you think.
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What is HR compliance?
Learn what HR compliance is and how it can transform document chaos into controlled processes.
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What’s new in OpenText solutions for SAP
Discover new features and capabilities available in the latest product releases.
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Improved process productivity requires content integration
See how OpenText customers use content integration to turn information into a competitive advantage.
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