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Employee document management

Accelerate HR digital transformation with a cloud-based document management solution that integrates directly with SAP® SuccessFactors®

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What if HR could focus on people, not paperwork?

HR’s mission is to be strategic. But disconnected documents, clunky manual workflows, and mounting compliance demands are slowing teams down. Without connected, structured content, HR can’t scale and AI can’t shine. The solution: HR document management.

See how SAP reduced document types by 96% and prepared for AI innovation in HR.

Free HR from paperwork and silos with employee document management that integrates directly into SAP® SuccessFactors. It centralizes employee files and data in one secure hub, automates routine processes, and simplifies HR compliance. Your team will see less admin and more agility—giving them time to focus on people, culture, and strategy.

Explore the path to connected HR content

Discover practical insights and expert guidance. Learn how HR document management software and automation can boost compliance, efficiency, and employee experience.

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Build the foundation for AI-powered HR

Get the IDC Analyst Connection: The Foundation of AI-Powered HR Starts with Document Management to learn why employee document management is critical to compliance, automation, and better employee experience. Download now to unlock insights that prepare your HR team for AI.

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Transform HR with employee document management best practices

Unlock six best practices to transform HR. This guide shows how to centralize employee documents, automate HR workflows, strengthen compliance, and prepare your organization for AI-driven HR. Download now to discover how you can free HR from admin and give them more time to focus on people.

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What is employee document management?

Learn what employee document management really is, why it matters for HR compliance, and how it powers HR digital transformation and automation.

Woman smiling in front of computer

Build the foundation for AI-powered HR

Get the IDC Analyst Connection: The Foundation of AI-Powered HR Starts with Document Management to learn why employee document management is critical to compliance, automation, and better employee experience. Download now to unlock insights that prepare your HR team for AI.

Person touching digital screen with pen

Transform HR with employee document management best practices

Unlock six best practices to transform HR. This guide shows how to centralize employee documents, automate HR workflows, strengthen compliance, and prepare your organization for AI-driven HR. Download now to discover how you can free HR from admin and give them more time to focus on people.

Person typing on computer

What is employee document management?

Learn what employee document management really is, why it matters for HR compliance, and how it powers HR digital transformation and automation.

Key benefits of HR document management and automation

Turn HR document management into a strategic advantage. Go beyond storage to automate HR workflows, ensure global compliance, scale securely, and deliver exceptional employee and candidate experiences.

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    Accelerate HR digital transformation in the cloud

    Modernize HR with SaaS-based employee document management software that offers built-in speed, scale, and seamless integration with SAP SuccessFactors—allowing HR teams to cut costs, simplify processes, and free up time to focus on people and strategy instead of paperwork.

  • customer HR logo

    Protect HR compliance and employee trust

    Secure sensitive data with built-in access controls, retention rules, and audit trails to simplify compliance while protecting both employees and your organization. Ensure documents are complete and up to date with HR-defined rules, eliminating gaps and enhancing audit-readiness.

  • document capture logo

    Unlock AI-powered HR productivity

    Centralize documents with rich metadata to fuel secure, strategic AI. Summarize files, answer questions, and generate communications in seconds, allowing HR teams to deliver services faster without compromising security or compliance.

  • desktop computer logo

    Make smarter HR decisions with connected content

    Provide context-rich access to HR files directly in SAP SuccessFactors for a single source of truth, from onboarding to offboarding. Use HR automation to eliminate silos and instantly give teams what they need.

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    Scale with confidence as HR evolves

    Support HR digital transformation today and tomorrow with a platform that integrates seamlessly with SAP SuccessFactors, scales globally, adapts to your roadmap, and sets the foundation for effective AI.

  • chat bubble logo

    Elevate employee and candidate experiences

    Deliver personalized, timely HR communications with automated document generation. Speed onboarding, improve accuracy, and ensure a seamless digital experience for happier employees.

Explore products and services that power HR digital transformation

Products

Streamline HR with cloud-based document management solutions that integrate directly into SAP SuccessFactors. Automate processes, stay compliant, and give employees secure, easy access to the documents they need.

Professional Services

Rely on expert services to speed HR digital transformation. Our team helps deploy, integrate, and optimize document management within SAP SuccessFactors so you get faster results and lasting value.

Leaders trust the OpenText and SAP partnership

See how customers are succeeding with employee document management for SAP SuccessFactors.

See more success stories
SAP logo

SAP reduced document types by 96% and prepared for AI innovation in HR

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Scandinavian Airlines logo

Scandinavian Airlines saves thousands of hours a year on HR-related people tasks

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Industry logo

Leading grocery retailer onboards thousands quickly and smoothly every year

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Orica logo

Global manufacturer simplifies and standardizes, transforming business processes

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Resources

OpenText Core Content Management for SAP SuccessFactors

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OpenText Content Management for SAP SuccessFactors

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  • Employee document management is the foundation for HR digital transformation. Without it, teams spend up to 57% of their time on admin instead of strategy. A connected, automated document management system centralizes files across the employee lifecycle, eliminates manual bottlenecks, and ensures consistent governance. The result? Faster service delivery, improved compliance, and time for HR teams to focus on culture, talent, and agility.

  • Manual, siloed HR document handling creates inefficiencies and compliance risks that organizations can’t afford to ignore. Paper files get misplaced, emails are unsecured, and shared drives lack consistent governance. Sensitive data may be exposed, retention rules overlooked, and audits turn into fire drills. The result: lost productivity, higher legal exposure, and eroded employee trust. As organizations scale or adopt AI, disconnected systems make compliance harder and prevent HR from using data responsibly. A modern, connected, automated solution like OpenText Core Content Management for SAP SuccessFactors eliminates these risks and sets the foundation for transformation.

  • The employee experience is shaped not just by policies or benefits, but by every HR interaction. Waiting days for a contract copy or compliance record erodes trust. With modern employee document management, employees gain secure, self-service access to personal documents in SAP SuccessFactors HCM. HR can personalize communications, automate updates, and deliver a frictionless experience—improving satisfaction, reducing HR workload, and elevating the organization’s reputation as a people-first employer.

  • Compliance is one of HR’s biggest ongoing challenges, but a centralized document repository simplifies HR compliance by applying rules consistently across the entire workforce. Automated retention policies, legal holds, and version control ensure nothing slips through the cracks, while role-based permissions synced with SAP SuccessFactors keep sensitive data secure. Audit trails prove policies were followed, while GDPR and regional safeguards ensure global readiness. With centralized storage, HR stays in control—reducing risk, avoiding fines, and maintaining employee trust.

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    Top 5 considerations for a successful HR digital transformation

    Explore the questions and considerations you need to address for seamless HR digital transformation.

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    The integration trap

    Why “good enough” HR document management costs more than you think.

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    What is HR compliance?

    Learn what HR compliance is and how it can transform document chaos into controlled processes.

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    What’s new in OpenText solutions for SAP

    Discover new features and capabilities available in the latest product releases.

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    Improved process productivity requires content integration

    See how OpenText customers use content integration to turn information into a competitive advantage.

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    OpenText Core Content Management for SAP SuccessFactors

    Read the product overview

    OpenText Content Management for SAP SuccessFactors

    Read the product overview

    On-demand webinars for OpenText SAP solutions

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    What is document management?

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    OpenText Core Content Management for SAP SuccessFactors

    Read the product overview

    OpenText Content Management for SAP SuccessFactors

    Read the product overview

    On-demand webinars for OpenText SAP solutions

    Explore the webinars

    What is document management?

    Learn more