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E-Invoicing solutions

Be ready for global mandates and meet e-Invoicing regulations with invoice automation that delivers measurable ROI

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80%
The potential cost savings of automated e-Invoicing compared to conventional paper invoice processing[1]

Overview

Learn how an electronic invoicing system can simplify mandate complexity

Country-specific e-Invoicing mandates are rapidly increasing, introducing complex and varied legal requirements that result in a patchwork quilt of disjointed regional solutions.

To stay competitive, companies must consolidate their invoicing processes. OpenText™ e-Invoicing solutions simplify global e-Invoicing, so you can reduce costs and ensure compliance with mandates. By automating invoice handling, you can minimize errors, accelerate payment cycles, and enhance operational efficiency—and rapidly realize a positive ROI.

Check your e-Invoicing readiness

Key benefits of e-Invoicing solutions

Reduce operational costs and drive process efficiency. Ensure a consistent approach to compliance across siloed invoice processes with a single solution that is fully compliant with regulations and requirements around the world.

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  • Maintain global compliance

    Meet electronic invoicing regulations in 50+ countries, including PEPPOL (Belgium, Japan, Singapore, and others), SdI (Italy), Chorus/PPF (France), and KSeF (Poland).

  • Reduce processing costs

    Minimize errors, delays, and penalties while taking advantage of early payment discounts with an efficient electronic invoicing system.

  • Increase AP/AR process automation

    Improve agility, speed, and visibility with workflows that automatically identify data, initiate next steps, and distribute information.

  • Simplify tax audits

    Provide easy access to all key VAT data for internal stakeholders and external auditors throughout mandatory retention periods.

Business impacts

  • Global electronic invoicing compliance

    Keeping up with new and evolving regulations, such as the mandates in Germany, Poland, Belgium, France, and beyond, is time-consuming and introduces risk. Connect, collaborate, and comply with invoice requirements in more than 50 countries.

  • Cash flow optimizaton

    Manual invoice processes make it harder to meet payment deadlines, resulting in costly penalties. Automate e-Invoicing processes to eliminate fines and unlock early payment discounts.

  • Invoice processing automation

    Multinational organizations often utilize multiple regional invoice solutions that lack consistency. Consolidate to a single global platform to streamline processes, enhance visibility, and ensure compliance across all regions.

  • E-Invoicing integration

    Invoicing requires connecting multiple siloed internal systems to external partners, opening the door to security risks, errors, and delays. Our solution seamlessly connects your systems with the extended community, enhancing agility and visibility.

  • Tax audit simplification

    When an audit hits, relevant information must be located—fast. Searching through siloed files drains resources and productivity and could result in expensive penalties. Minimize the impact of auditing requirements with a centralized legal archive.

  • Industry-specific processes

    Industries like manufacturing have specific e-Invoicing requirements. Customize and streamline processes to meet industry and region-specific requirements with a flexible, global e-Invoicing platform.

Review the e-Invoicing buyer’s checklist

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Frequently asked questions

E-Invoicing, also known as electronic invoicing, is a fully digital approach to the billing process between buyers and suppliers, where invoices are generated, managed, sent, and received online, enabling automated and seamless financial transactions.

E-Invoicing technologies allow a business to create and send invoices digitally from system to system, instead of printing and mailing a paper copy to the customer. The best e-Invoicing solutions are capable of integrating ERP, e-procurement, and treasury systems with your buyers and suppliers to maximize efficiency.

In VAT regimes, e-Invoicing is increasingly becoming mandatory for all taxpayers with country-specific requirements. E-Invoicing mandates exist across Latin America and parts of the Asia-Pacific region, and most of Europe will follow suit over the next few years. Get the latest country-specific information on mandates.

What’s right for your business will depend on its size, your industry, your customer base, and other factors. It is important to ensure the e-Invoicing solution offers all the functions you currently need and is flexible and scalable to meet changing needs. This checklist can help you evaluate e-Invoicing vendors.

OpenText offers a highly scalable cloud-based electronic invoice service suitable for SMBs to the largest global enterprises. Our e-Invoicing solution is compatible with industry-standard ERP, e-procurement, order management, and accounts payable solutions for greater functionality.

E-Invoicing helps to reduce costs by automating manual processes to increase efficiency, speeding up the overall payment process. This allows organizations to reduce operational costs, minimize errors, penalties and fines, and benefit from early payment discounts. Discover 5 additional benefits to e-Invoicing.

Explore the components of the solution

Products

OpenText offers a broad set of solutions to support electronic invoicing:

Professional Services

Combine end-to-end solution implementation with comprehensive technology services to help improve systems.

Electronic invoicing solutions resources

Not sure where to start? Get our e-Invoicing explainer guide

Read the guide

E-Invoicing is going mainstream according to IDG. Learn why

Read the IDG MarketPulse report

Ready for upcoming regional mandates where you operate? Get our e-Invoicing readiness check

Read the overview

5 reasons e-Invoicing is a must-have today

Read the blog

Get the latest news on country specific mandates and regulations

Read the updates

Rethink invoice automation with a complete e-Invoicing solution

Read the ebook

The business benefits of e-Invoicing for manufacturing

Read the position paper

Leaders or laggards? Manufacturers and e-Invoicing

Read the position paper

Compliant e-Invoicing for global manufacturers

Read the overview

How can we help?

Footnotes

Footnotes

  1. [1]Billentis, The e-Invoicing Journey 2019-2025, 2019.