OpenText Vendor Invoice Management for SAP Solutions
Streamline SAP financial processes with vendor invoice management
The Business Value of SAP ECM Solutions by OpenTextGet the IDC study
Want to boost your invoice management efficiency in SAP ERP?
C-level leaders are prioritizing more autonomous operations. To achieve this, they need trusted data, an understanding of document context, and efficient processes—critical to preventing costly mistakes and protecting customer and vendor relationships.
OpenText™ Vendor Invoice Management (VIM) for SAP® Solutions streamlines and automates document processing across the procure-to-pay and order-to-cash cycle. Deeply integrated with SAP technology, it applies pre-configured intelligent data enrichments, business rules, and workflows to reduce errors, improve compliance, and accelerate processing from receipt to finalization.
Why OpenText VIM for SAP Solutions?
Take control of document processing with embedded automation, visibility, and SAP-certified integration.
- Automation
Save time and resources
Speed up approvals with intelligent workflows and exception handling that routes tasks to the right specialists for faster review. - Trust
20 years of experience
Rely on a proven solution, a broad set of excellent implementation partners, and decades of process knowledge. - Innovation
Benefit from co-innovation with SAP
Invest in an SAP Solution Extension for RISE with SAP, SAP S/4HANA®, and SAP ERP that adheres to current and future standards, like SAP Clean Core.
There is absolutely no way the team could handle processing if the OpenText solution was not in place… It’s now a business-critical process.
Read the customer story
Automation saves our teams significant amounts of time. For example, we have shrunk our payment run preparations from eight hours to just 1.5 hours and cut month-end closing by two days.
Read the customer story
We looked for a reputable and reliable partner to help us build the best possible digital AP process, with full compatibility with our vendor portal solution and SAP ERP system. Enhancing the flexibility of alfanar’s existing vendor invoice management [VIM] portal was very important to us.
Read the customer story
If we’d been processing RENT assistance payments manually, it would have taken five hours to get each application approved and ready to pay. With the automated workflow we’ve built in the OpenText solution, we can get those payments ready to go in less than 15 minutes—95% faster.
Read the customer story
Use cases
Help sales, procurement, finance, and compliance teams capture any document, collaborate efficiently, and manage workflows with transparency, control, and security inside their SAP ERP.
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Receive, register, process, and track all inbound documents from any source within your SAP ERP.
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Improve collaboration with automated, role-based routing to the right users, comments, and real-time updates for specialists, approvers, and business partners.
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Identify bottlenecks and monitor the processing status and backlog with dashboards and audit trails, and enforce service level agreements with reminders and notifications.
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Uncover inefficiencies and make data-driven improvements to the process configuration with built-in analytics.
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Flag duplicate documents, mismatches, and unusual activity early with checks and validation rules.
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Maximize the value of adding context to structured and unstructured content by connecting to SAP Business AI, SAP Business Network, the OpenText™ Trading Grid, and OpenText™ Content Management.
Key features
Our SAP-native invoice management and document processing application is built for control, speed, and scalability with pre-configuration for invoices, purchase orders, order confirmations, delivery notes, quotations, and remittance advices.
Exception management
Optimizes and automates the processing of the most common workflows, with country-specific rules, business-centric roles, and actions that are easy to understand, extend, and enhance.
Machine learning and AI
Automates tasks such as matching items, managing approvals, and intelligently minimizing data entry and user actions—using business context, historic data, and flexible AI algorithms.
Native and SAP Fiori® user interfaces
Leverages SAP Fiori applications to work on tasks, track processing status, and provide interactive real-time dashboards on any device.
Vendor communication
Enables vendors to access invoice updates and resolve issues faster with integrated self-service tools that improve relationships and reduce disruptions through calls or e-mails.
Compliance and audit trails
Maintains secure, traceable records for regulatory compliance, tax auditing, and internal policy enforcement, such as segregation of duties.
Embedded analytics
Visualizes processing performance with real-time dashboards and reports embedded in SAP S/4HANA for full transparency and to drive continuous process improvement.
Accelerate the value of OpenText VIM for SAP Solutions
Add-ons
Enhance your end-to-end process experience with add-ons that streamline work, remove friction, and create a seamless, efficient environment for your teams.
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Extract essential information effortlessly with integrated OpenText™ Core Capture for SAP® Solutions to drive accurate, timely process management
OpenText™ Core Capture for SAP® Solutions extracts essential data from incoming documents and feeds it directly into your SAP workflows. This integration manages the configuration within SAP, includes the business context into the extraction, and enables you to validate results within SAP Fiori.
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Optimize and control costs with efficient SAP data archiving
OpenText™ Core Archive for SAP® Solutions is a secure, cloud-native SAP document and data archiving solution that simplifies storage, strengthens compliance, and reduces infrastructure costs. Enable rapid access to critical business documents and scale with your enterprise.
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Enable seamless access to contextual content with integrated OpenText document management solutions, powered by AI
Break down silos and keep teams aligned with instant access to up-to-date documents within every process. Deliver the right content to people quickly and securely, helping them make decisions faster, collaborate smoothly, and keep work moving.
Professional Services
OpenText Professional Services combines end-to-end solution implementation with comprehensive technology services to help improve systems.
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Get a trusted partner to guide your information management path
Your journey to success
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Accelerate your information management journey
Consulting Services
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Propel your business into the future with modern solutions
NextGen Services
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Unlock the full potential of your information management solution
Customer Success Services
Partners
OpenText helps customers find the right solution, the right support, and the right outcome.
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Search OpenText's Partner directory
Find a Partner
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Explore OpenText's Partner solutions catalog
Application Marketplace
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Industry-leading organizations that enhance OpenText products and solutions
Strategic Partners
Training
OpenText Learning Services offers comprehensive enablement and learning programs to accelerate knowledge and skills.
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1-2101 - Using Vendor Invoice Management for SAP Solutions: Invoice Automation
This course will introduce the student to OpenText Vendor Invoice Management for SAP Solutions. The participant will learn how to use the solution to process various invoice scenarios.
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3-2108 – Implementing OpenText Vendor Invoice Management for SAP Solutions: Beyond Invoice Automation
This course will introduce the students to OpenText VIM solutions beyond invoice. The participant will learn how to leverage VIM Foundation as the platform for typical use cases such as processing sales orders, order confirmations, delivery notes, and more.
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3-2105 – Implementing OpenText Vendor Invoice Management for SAP Solutions: Invoice Automation
This class teaches the students how to implement Vendor Invoice Management for Invoice Automation. Features, concepts, configuration and best practices will be covered.
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3-2107 - What's New in Vendor Invoice Management - Digital Learning
This self-paced course shares the newest updates to the VIM family of products. This includes the VIM invoice solution, VIM beyond invoice, and OpenText Core Capture for SAP Solutions. This course guides customers, partners, and consultants through the most recent innovations.
Premium Support
Optimize the value of your OpenText solution with dedicated experts who provide mission-critical support for your complex IT environment.
OpenText VIM for SAP Solutions resources
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OpenText VIM for SAP supports all releases from ECC 6 up to the latest S/4HANA releases—whether they run on-premises or in SAP S/4HANA Cloud Private Edition (RISE with SAP). It also supports mixed environments where customers run multiple instances with different versions in parallel. The process configuration that orchestrates modular data enrichments, business rules, roles, and actions may remain unchanged during SAP ERP upgrades. This allows customers to always be up to date with the latest software.
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No additional infrastructure is needed for OpenText VIM for SAP Solutions. It runs as an add-on within your SAP ERP instance, and it’s the most secure way to process documents in SAP. No data leaves your system—the integrated security and user authentication applies and protects your finances. The same principle applies automatically for all extensions that you either build on-stack or side-by-side in SAP Business Technology Platform. All components are fully embedded within your existing SAP landscape.
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Yes, the growing number of released APIs and CDS views allows you to enhance or extend the processing on-stack or side-by-side in SAP BTP. For example, you can add data enrichments or business rules, define approval strategies, or add AI scenarios using Intelligent Scenario Lifecycle Management (ISLM) for SAP S/4HANA. Extensions are modular by design and typically just a handful of lines of code or AI prompt. They replace human activities and increase the invoice automation rate.
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It uses versatile mapping logic to convert structured data into header and line-item fields. Included are the most common mappings out-of-the-box as well as an interactive mapping editor to configure the mapping based on sample documents. The additional PDF rendition makes the data comprehensible. The integration with SAP Document and Reporting Compliance and OpenText™ Trading Grid™ e-Invoicing complements the electronic invoice lifecycle—it automatically starts processing after receipt and sends feedback (accept or reject) to the connected government servers when required.
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A single platform for all document types creates an economy of scale. It requires less learning and configuration, offers flexible license usage, and optimizes end-to-end processes. For example, processing order confirmations is essential for your planning process as they reveal discrepancies with your orders—for example a lower quantity, a higher price, or a later delivery—but also eliminates exceptions during invoice processing. The same applies for delivery notes: A timely posting of goods receipts allows you to use the delivered material as early as possible, and it avoids invoice exceptions caused by missing goods receipts.
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All global and many regional system integrators train and certify their teams to implement this solution. We also recommend you familiarize yourself with configuration and use by reading Vendor Invoice Management with SAP (published by SAP Press), or by attending one of our OpenText Vendor Invoice Management for SAP Solutions trainings.
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Rules, roles, and actions bridge the gap between business and IT. Rules describe what humans typically need to check, roles map business functions to individuals or teams, and actions describe how to resolve a problem. Their combination defines the processing options for every situation. OpenText VIM for SAP Solutions incorporates decades of experience across all major industries into the design of the rules, roles, and actions for order-to-cash and procure-to-pay processes.
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All users work seamlessly and in real time in their preferred environment with quick back-and-forth navigation, full security, and integrated application and data lifecycle management. Configuration and data change tracking allows you to audit internal controls in one system. Most importantly, the real-time reporting in the system of record delivers unprecedented insights and correlations with access to data from all SAP functional modules. This is the prerequisite for identifying root causes and continual process improvements.
Streamline procure-to-pay with intelligent document processing solutions
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The world has turned digital, enabling more automation, faster productivity, and quicker time to value—so organizations can become more competitive with faster decision velocity. From document migration to vendor payments and more efficient accounts payable teams, automation and AI bring great benefits for organizations to thrive in the digital world. IDC’s April 2024 SaaSPath Survey data found that 52% of global organizations are prioritizing e-Invoicing approaches in 2024.
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