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Procure-to-pay solutions

Optimize procure-to-pay processes and gain end-to-end visibility into supply chains

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79%
of purchasing departments have experienced positive impact on their organization and performance from deploying digital procure-to-pay solutions[1]

Digitizing the end-to-end procurement lifecycle

See how procure-to-pay software increases efficiency.

While modern supply chains have largely replaced paper-based processes with digital ones, these solutions often operate in isolation, preventing a streamlined flow of information. To truly compete, organizations must unite every supplier, customer, and partner in a single, secure digital ecosystem.

A procure-to-pay solution provides secure self-service capabilities, digitizes transactions, ensures compliance, unlocks real-time visibility, and unifies collaboration. The result: less manual rekeying, faster onboarding, fewer errors, and a supply chain resilient enough to handle disruption.

Key benefits of a connected procure-to-pay process

Unite your entire supply chain ecosystem for end-to-end visibility and improved community collaboration.

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  • Boost supply chain performance

    Manage by exception with a 360-degree view of supply chain activities and supplier performance within a single procure-to-pay platform.

  • Drive continuous improvement

    Alleviate risks created by poor supplier performance and create a culture of continuous improvement using scorecards to track key performance indicators.

  • Enhance logistics and shipping

    Manage complex transportation scenarios by giving both buyers and suppliers visibility into electronic forecasts and carrier shipping updates.

  • Extend real-time visibility and control

    Empower business users with instant alerts on new orders and status changes, access to dashboards, and the ability to manage exceptions from anywhere on any device.

Business impacts of procure-to-pay solutions

  • Order management

    Manual processes delay payments and shipments. Automate complex workflows across multiple departments to decrease purchase order cycle time, ensuring healthier inventory levels and timely deliveries with procure-to-pay software.

  • Information exchange

    Businesses need to exchange orders, transportation data, and invoices with their suppliers. By streamlining data flows through digitalization, businesses can cut operational costs, improve first-time match rates, and reduce cost per invoice.

  • Supply chain visibility

    Siloed systems lead to miscommunication and delays. A unified integration platform provides real-time visibility to help suppliers improve their perfect order rate and reduce average days late, ensuring products are delivered on time and error-free.

  • Supply chain insights

    Poor collaboration hinders issue resolution. Gain actionable intelligence and reduce disputed invoices and supplier defect rates by connecting your entire ecosystem for collaborative, data-driven decisions.

  • Real time ordering and fulfillment

    Legacy procure-to-pay solutions don’t support purchase order changes. To stay competitive, organizations need to quickly respond to market shifts. Enable real-time ordering and faster delivery with mobile order management apps.

  • Shipment tracking

    Lack of visibility leads to delayed or lost products. Leverage procure-to-pay software with IoT track and trace capabilities to proactively monitor shipments, get ahead of issues, and improve your suppliers’ on-time delivery rates.

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Leaders trust OpenText for P2P automation

See how customers are succeeding with procure-to-pay solutions.

See more success stories
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Intelligent lighting and smart home company delivers on time to millions of customers with streamlined order management from OpenText™ Trading Grid Supplier Hub

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UK food retailer merges trading networks. Co-operative Food transforms business and manages high volume of supplier invoices with OpenText Trading Grid

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Esprinet streamlines electronic document exchange with OpenText. OpenText B2B Managed Services removes burden of set-up and maintenance, provides greater automation and improves efficiency

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Frequently asked questions

Procure-to-pay (P2P) solutions use digital tools to connect internal systems with an external vendor network, automating the journey from initial requisition to final payment. OpenText solutions digitize this path, giving organizations total control over spend and data. Modern platforms integrate internal and external data flows, create a single source of truth for every transaction, and ensure your business remains agile and secure across the entire procurement lifecycle.

OpenText provides a centralized portal that links buyers and sellers in real time. When a user submits a digital purchase order, the vendor receives it instantly and provides an acknowledgment. This digital handshake replaces slow email chains with accurate data. OpenText tools include features for e-Invoicing and shipping notices, too. This level of integration transforms how companies interact with their global supply chain partners.

P2P software delivers strategic procurement capabilities by providing deep visibility into every transaction. It reduces errors through automated data validation and helps teams catch discrepancies early. One major advantage is accounts payable automation, which speeds up the approval cycle. By achieving a three-way match automation standard, OpenText ensures the order, receipt, and invoice align perfectly. This efficiency allows finance teams to focus on high-value tasks.

The distinction lies in the mindset behind the workflow. The purchase-to-pay process is often tactical and focuses on the immediate mechanics of a transaction. It prioritizes speed and the rapid settlement of debts. In contrast, procure-to-pay takes a broader view of the entire procurement lifecycle. OpenText emphasizes collaboration, visibility, and total cost of ownership.

In a business context, P2P refers to the integrated process that covers everything from procuring a good to paying the invoice. It bridges the gap between purchasing and finance departments. This term describes a unified workflow that handles sourcing, ordering, and settling accounts. A mature P2P strategy relies on digital connectivity to ensure every step is transparent. It turns a series of isolated tasks into a continuous and efficient business cycle.

OpenText creates a shared digital space for buyers and vendors to interact. Instead of "black hole" communications, both parties can see the status of orders in real time. This transparency builds trust and allows for faster resolution of issues. Supplier collaboration platforms allow businesses to manage exceptions proactively before they impact production. This connectivity is essential for organizations looking to build a resilient and responsive supply chain.

Automating the accounts payable cycle reduces the cost per invoice and eliminates late fees. OpenText™ Trading Grid™ Intelligence helps companies identify early payment discounts that might otherwise go unnoticed. The system flags errors automatically, preventing overpayments and fraud. This level of automation gives leadership accurate cash flow insights and allows the finance to shift from reactive fixes to strategic financial planning.

This standard ensures that the purchase order, the goods receipt, and the vendor invoice all agree on every detail. Achieving three-way match automation allows the system to verify data without human intervention. This process catches quantity mismatches or price shifts before any funds leave the company. It protects the bottom line and ensures your records are always audit-ready. Automation at this level is the hallmark of a mature procurement operation.

Explore the components of the solution

Products

OpenText offers a broad set of capabilities in procure-to-pay software, systems, and services:

Professional Services

OpenText combines end-to-end solution implementation with comprehensive technology services to help improve systems.

Procure-to-pay resources

5 tech trends shaping P2P

Read the position paper

OpenText Trading Grid Supplier Hub

Read the overview

How to choose the best B2B integration software in 2025

Read the blog

Protecting profitability: A CFO’s playbook for tariff risk and cash flow

Read the blog

An open letter to anyone switching their supply chain integration services

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From disruption to agility: Solve supply chain with B2B integration

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Hong Kong Maxim’s Group: Orchestrating supply chain excellence with OpenText Business Network

Read the blog

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Footnotes

Footnotes

  1. [1] PWC Digital Procurement Survey, 3rd edition, 2021