"We have relied on SAP and OpenText solutions for many years," says Viktor Enns, Head of Financial Accounting at HELLER. "Integrated SAP® ERP applications—combined with OpenText™ Archiving for SAP® Solutions—help us to streamline our internal workflows and drive efficient processes. The solutions offer employees across our sales, procurement, accounting and controlling departments easy access to important business documents. Timely access to all relevant information helps ensure optimal product quality."
HELLER is always looking for ways to improve its financial processes to ensure compliance with regulatory requirements. Enns says: "Our brand stands for quality and reliability. When we identified that our existing automation solution did not validate the fact that all invoices included VAT registration numbers, we looked for a way to optimize the process. It sounds like a small thing, but we wanted to enable our staff to focus on their business activities—not slow them down with repetitive administrative tasks."
Saving deployment costs with tailored processes
After comprehensive research and evaluation around several possible solutions, HELLER arrived at a shortlist of three vendors. The company’s positive experience with OpenText Archiving for SAP Solutions and the close collaboration between SAP and OpenText convinced HELLER that OpenText™ Vendor Invoice Management for SAP® Solutions with OpenText™ Invoice Capture Center for SAP®Solutions was the right fit for its business.
"Reliability is key for us," adds Viktor Enns. "We wanted a stable solution that integrated well with our existing processes. OpenText had already demonstrated that it could seamlessly integrate with our SAP software to archive business documents and OpenText Vendor Invoice Management for SAP Solutions was also a great fit in that respect. On top of that, we already had a very good relationship with OpenText."
Shrinking business risk
By implementing the OpenText solutions, HELLER reduced compliance risks and future-proofed its invoice management process. The company took advantage of the OpenText VIM for Invoice Processing FasTrak approach, a professional service solution package that accelerated the implementation and allowed HELLER to customize the solution.
"I was delighted with how quickly we made real progress with OpenText," confirms Viktor Enns. "We value simple solutions that avoid unnecessary complexity and keep our costs low. Our OpenText consultant was outstanding and helped us to focus on the important aspects of our invoice process. Today, OpenText Vendor Invoice Management for SAP Solutions provides the flexibility we need to accommodate daily work with our suppliers."
It was important for HELLER to be able to map payment terms agreed to with customers and passed through to suppliers in the system. "Some components for automation solutions are very expensive," explains Viktor Enns. "OpenText has helped us simplify the pass-through expense process by giving us flexible and granular control over payment dates and releases."
The OpenText team extended the solution to enable flexible management of accounting periods. This allows the accounting team to dynamically adjust invoices and payments, ensuring smooth business operations.