Quicker set-up for new data mappings and updates
With a growing number of suppliers moving to EDI, Esprinet found it was expending greater amounts of precious internal resource on establishing new connections. Each connection would have its own nuances, unique data points, and these all had to be taken into account. Added to this, many existing suppliers would periodically require changes to be implemented.
Massimo Patrussi, System Development Manager at Esprinet SpA explained, “We turned once again to OpenText to explore more efficient and effective ways of administering our trading partner data mappings. The answer was OpenText B2B Managed Services. We now simply inform OpenText of our requirements and they take care of setting up the necessary configurations, calling upon their extensive experience and knowledge of numerous data standards.”
Being able to release staff from the workload involved in establishing and maintaining these connections has meant that focus can be applied elsewhere.
Greater efficiency through automation
When a supplier submits an invoice to Esprinet, procedures are now in place to automatically check that the invoice is correct.
“With the data received via B2B Managed Services, the system now quickly and automatically checks the invoice against a PO, confirming goods have been received and match delivery notes. We’re then able to automatically pass the data to our core financial systems. This all saves time, reduces the potential of human error during data entry, and provides us with a complete audit trail,” added Patrussi.
Not only does Esprinet receive documentation from trading partners via B2B Managed Services, but the company also sends documents too. Orders can be sent quickly and efficiently upon receipt from customers, speeding up delivery times in a time-sensitive market.
Using a single, Esprinet document format simplifies internal processes
With OpenText taking care of document mappings on behalf of Esprinet, not only has this released valuable internal resource, it also means that they can work to a single, internal format.
“We used to have to manage multiple document/data mappings ourselves. Now we have our own standard and rely on OpenText to map that to the standards used by external parties, saving time, avoiding errors and reducing the maintenance overhead too,” said Patrussi.