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Identity and Access Management

OpenText Data Access Governance (NetIQ)

Identify and secure unstructured data from unauthorized access

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Overview

Identify and address malicious and non-malicious threats that can come from unauthorized access to strategic and mission-critical unstructured data.

OpenText™ Data Access Governance (NetIQ) identifies, secures, and protects an organization’s sensitive and high-value unstructured data from unauthorized access. This includes not only personally identifiable information (PII), but an organization’s intellectual property—“crown jewels” that can include sales forecasts in spreadsheets, legal documents saved as word processing files, financial data in a presentation to shareholders, and more.

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Why OpenText Data Access Governance?

The OpenText Data Access Governance development team has continuously been addressing the objectives of (what would be eventually defined as) the data access governance (DAG) market for over 20 years.

  • Identify
    files, permissions, and trends
    For enterprise unstructured data so you can determine which files to move or delete, which permissions to adjust, and how fast data is growing.
    Meet OpenText™ File Reporter
  • Automate
    file movement and cleanup, permissions remediation, and more
    Create policies that enable user role-based access, file migration and cleanup, and permissions to remediate and enforce.
    Meet OpenText™ File Dynamics
  • Demonstrate
    compliance with data storage and privacy regulations
    Quickly prove that only authorized users have high-value storage access. Conduct access reviews via integration with OpenText™ Identity Governance.
    Run file system access reviews

Use cases

OpenText Data Access Governance, an integrated product suite comprised of OpenText File Reporter and OpenText File Dynamics, addresses a broad set of use cases.

  • Identify all users who can access a given folder storing sensitive or confidential files or all network folders that a specific user can access.

  • Establish security policies that automatically remediate access permissions to folders storing sensitive and confidential information in the event those permissions are mistakenly changed.

  • Enable department members or users with specific roles to access network folders or shares storing role-specific files via custom policies.

  • Leverage OpenText File Reporter, which enables OpenText Identity Governance to conduct access reviews on structured data repositories.

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  • Migrate or copy files or folders from one location of the network to another through automated policies.

  • Delete or archive files automatically according to size, file type, age, or when they were last accessed or modified.

    Key features

    Through identity and automation, OpenText Data Access Governance offers an extensive set of product features that enable organizations to identify, secure, protect, and manage their unstructured data.

    On-premises and Microsoft 365 cloud application reporting

    Identifies stored files on-premises or in Microsoft SharePoint Online, Teams, or OneDrive document libraries. Discover their sizes, time of last access, locations of duplicates, and access rights.

    Automated security policies

    Keep network folders storing confidential files secure through automated policies that can grant or restrict access, notify network admins of changes in permissions, and restore changed permissions.

    Active Directory and Entra ID security reporting

    Integrates OpenText File Reporter with Microsoft Active Directory and Microsoft Entra ID to report on permissions tied to the Microsoft Windows Server and Microsoft Entra ID file systems.

    Flexible reporting and analytics

    Enables data insights through built-in reports, Custom Query reports, designed reports, graphical analytics, and even report data exported to third-party tools such as Microsoft Power BI.

    Data migration and relocation

    Provides multiple methods for automating data migrations via OpenText File Dynamics. These can include all the files and subfolders in a network folder or just a selected set.

    Part of a Broad-Spectrum DAG solution

    Integrates with OpenText solutions to deliver data discovery, permissions reporting, data cleanup, disposition, permissions remediation, and finally, attestation of compliance through access reviews.

    Accelerate the value of OpenText Data Access Governance

    Partners

    OpenText helps customers find the right solution, the right support, and the right outcome.

    Professional Services

    OpenText Professional Services combines end-to-end solution implementation with comprehensive technology services to help improve systems.

    Training

    OpenText Learning Services offers comprehensive enablement and learning programs to accelerate knowledge and skills.

    Communities

    Explore our OpenText communities. Connect with individuals and companies to get insight and support. Get involved in the discussion.

    Premium Support

    Optimize the value of your OpenText solution with dedicated experts who provide mission-critical support for your complex IT environment.

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