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Information archiving

Simplify compliant data archiving and accelerate cloud migration

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Obsolete and legacy application decommissioning

The overhead of keeping a legacy application running long-term without active users can be considerable. Data archiving reduces these overhead costs while keeping the data compliant.

Archive for high-volume customer communications

More customers mean more information to manage. Efficiently file and store large volumes of customer billing statements, invoices, and other print-stream data for easy retrieval by customers or agents.

SAP S/4HANA migration and upgrade

Migrating to SAP S/4HANA can be a daunting process. Offload business-complete SAP data prior to a S/4HANA upgrade, then keep your SAP system cost effective and efficient with active archiving.

Active archiving for SAP S/4HANA content

Once your content is archived, can users easily access it? Offload content attachments from SAP S/4HANA and manage lifecycle effectively while making it perfectly accessible to SAP users.

Leaders trust OpenText

Leaders trust OpenText

See what data archiving solutions can do for your business

  • System retire icon

    Retire aging systems and infrastructure

    Consolidate obsolete applications and retire expensive systems and hardware while improving security, compliance, and accessibility of data.

  • Cloud icon

    Cost-effectively transition to the cloud

    Preserve business-complete data within a scalable archive that makes full use of native cloud storage.

  • Operational costs icon

    Manage operational costs for live applications

    Optimize current application support infrastructure for in-process data while maintaining user access to historical data with active data archiving.

  • Reduce risk icon

    Reduce legal and operational risk

    Store and archive content securely and compliantly to meet governmental and corporate governance mandates and retain business-critical content even in case of a disaster.

  • Protect data icon

    Protect sensitive information and comply with privacy requirements

    Apply data masking and access controls to sensitive personal data, preserving data for long-term retention and holds while protecting against costly data leaks.

  • Archive documents icon

    Archive documents from S/4HANA with an SAP-certified solution

    Offload archived data while maintaining user familiarity and data fidelity with native cloud archiving integrated directly into the SAP environment.

Unlock the value of information archiving

OpenText information archiving solutions optimize preservation and long-term compliance of structured data and content. Archiving offers opportunities to offload infrastructure to the cloud and manage petabytes of data over its entire lifecycle.

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Watch to learn more about OpenText information archiving solutions

Data archiving is instrumental in efficiently meeting long-term data retention compliance requirements, the capital costs of running a large IT operation, and maintaining legacy data for historical reference, legal holds, and discovery.

OpenText™ data archiving solutions provide easy user searching and viewing, security, and data retention policy management for both structured application data and content such as record attachments and documents.

Information archiving resources

  • OpenText offers two primary archiving solutions:

    • OpenText Information Archive is a general-purpose archive for decommissioning legacy applications and actively archiving structured and unstructured data. It provides a highly scalable, information-agnostic infrastructure for continuous archiving with search, viewing, data masking, and compliance.
    • OpenText Core Archive for SAP Solutions is a SaaS-based active archiving service for SAP data and content. It integrates with your existing SAP environment, providing convenient access to legacy SAP data.

  • Deployment flexibility allows organizations to choose the architecture that best fits their IT strategy.

    OpenText Core Archive for SAP Solutions is deployed exclusively as a cloud-based SaaS offering.

    OpenText Information Archive offers several deployment options:

    • OpenText Private Cloud deployment, which offers managed archiving on your choice of Google, Microsoft, or Amazon clouds.
    • Customer-managed hyperscaler deployment on Google Cloud, Microsoft Azure, or Amazon Web Services.
    • Off-cloud deployment in a customer data center.
    • Hybrid deployment, which offers, for example, a mixture of off-cloud and cloud-based storage in the same environment.

  • Both solutions provide robust compliance tools to meet regulatory requirements and manage data lifecycles securely. Shared features include strict record-level and event-based retention policies, data collections, and legal holds to override standard retention rules. Additionally, they offer privacy data-masking to hide all or part of a data record, ensuring sensitive information is protected.

  • Application decommissioning lets businesses safely retire legacy systems and mainframes, reducing software, hardware, and data center costs. By moving historical, business-complete data into OpenText Information Archive, they replace outdated systems with a consolidated, secure platform while maintaining compliance and user access.

    Each application becomes a separate, configurable dataset within OpenText Information Archive, with some organizations retiring dozens or even hundreds. Each keeps its own role-based security and separate search, reporting, and record displays.

  • OpenText™ Content Aviator™ embeds generative AI directly into the archive, transforming how users interact with legacy information. Using natural language queries, users can converse with their archived data to quickly generate summaries, analyze complex datasets, and produce dynamic tables or charts. OpenText Content Aviator delivers immediate insights from unfamiliar data without needing to export it to external systems.

  • Yes, OpenText Content Aviator follows the user’s current rights and permissions, strictly respecting your organization's security and governance. AI interactions are entirely secure—users can only query archive data to which they already have authorized, role-based access. Data always remains encrypted at rest and over the wire, and data is never used for AI training.

  • Archiving SAP data with OpenText Core Archive for SAP Solutions helps reduce the load on active systems, easing infrastructure demands and lowering costs. It is purpose-built to manage the long-term lifecycle of SAP information. Crucially, it keeps historical data in context, meaning users can still conveniently access archived records directly from within their familiar SAP user interfaces.

  • OpenText supports the ingestion of any data—in any format or schema, whether it’s unstructured or structured. Organizations can archive commercial and custom application data, databases, document libraries, and high-volume print streams like AFP. Additionally, the platform features robust full-text indexing that supports over 1,500 file formats—including Microsoft 365 content, PDFs, and attachments—making it highly scalable for diverse enterprise needs.

    January 28, 2026

    What’s new in OpenText Information Archive

    Learn what new capabilities are available in OpenText Information Archive.

    Read the blog
    January 21, 2026

    Four data archiving must-haves to maintain the value of content

    How to keep content accessible, contextual, and compliant with data archiving software.

    Read the blog
    December 31, 2025

    Data archiving: A goldmine of institutional knowledge that AI can uncover

    Learn how AI-powered data archiving turns dormant data into institutional knowledge.

    Read the blog
    September 25, 2025

    Top 5 reasons active archiving should be your next move

    Declutter and protect content with OpenText Documentum and OpenText Information Archive.

    Read the blog
    March 10, 2025

    Radicati names OpenText a "Top Player" in information archiving

    Learn why OpenText is recognized for its strategic approach to archiving for compliance and access.

    Read the blog

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    Footnotes