Employee Document Management

Automate HR with technology that transforms HR processes and improves employee and candidate experiences

of organizations say their HR processes are at least 75% manual[1]

What could your HR team do with more time?

Free HR from the burden of document management and make time for what matters

HR teams are continually challenged by the race for talent, hybrid work, siloed systems and new and complex privacy regulations. At the same time, they face increased pressure to drive efficiencies, streamline operations, automate HR processes, deliver strategy and elevate employee and candidate experiences.

Employee document management solutions for SAP® SuccessFactors® bring digitized employee documents, employee data and digital recruitment together in a single, secure, easy-to-access platform, giving HR teams time to build the relationships that matter.

Key benefits of transforming HR processes

Automate HR and integrate document management with human experience management (HXM) to improve employee and candidate experiences and drive efficiency. Learn how with the HR digital transformation guide.

  • Focus on strategy

    Reduce time-intensive, manual HR processes to spend more time on strategic employee initiatives.

  • Employees accessing document icon

    Improve access

    Give HR teams and employees quick and easy access to HR documents and information.

  • Simplify compliance

    Automate information governance and bolster employee privacy with secure and compliant HR document management.

  • Work from anywhere

    Securely store employee documents in the cloud to access from anywhere.

  • Enable digital recruitment

    Simplify recruitment with integrated and automated document generation to win the race for talent.

Business impacts for HR

  • Centralized document management

    Throughout the employee lifecycle, multiple documents are created and stored across siloed systems. HR teams waste valuable time searching to find that critical employee information. Integrate applications for a single source of truth.

  • Recruitment and retention

    HR teams are competing for the best talent in a very crowded and competitive marketplace. Manually managing records and documents slows down the process and can mean losing current or prospective talent. Speed actions with automated processes.

  • Assured regulatory compliance

    Employee information is subject to increasingly stringent, evolving regulatory demands. Paper-based and uncontrolled information can result in potential lawsuits and unhappy employees. Simplify compliance with custom rules and full audit trails.

  • Positive employee experiences

    Employees want quick and easy access to their information. Outdated systems prevent access to key HR information and documents, especially for remote employees. Provide employees with easy, secure access for enhanced employee engagement.

  • Personalized communications

    Drafting employee contracts is a critical HR function. Manual data entry, template selection and information retrieval all leave room for error. Digitally deliver and securely store personalized and accurate employee correspondence.

Master the hire to retire process

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See how customers are succeeding with Employee Document Management for SAP SuccessFactors.

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Explore the components of the solution


OpenText offers a choice of products to manage employee documents with SAP SuccessFactors:

Professional Services

OpenText Professional Services offers both customized and packaged services to support implementation and streamline HR business processes.

Employee Document Management for SAP SuccessFactors resources

Shifting priorities: The reinvention of HR at Ulta Beauty

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3 Ways HR accelerates digital transformation with OpenText

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Document management solutions for SAP SuccessFactors

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Extended ECM for SAP SuccessFactors

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Transform your HR platform by extending SAP SuccessFactors

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Building a successful SaaS HR document solution with SAP SuccessFactors

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