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Workplace safety and compliance management

Cut audit prep time by 90% with AI-powered safety document control

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Overview

Warehouse worker wearing safety gear using a tablet inside a warehouse.

Managing workplace safety in manufacturing, energy, and construction demands real-time document control, AI-powered information access, and auditable compliance records. OpenText workplace safety and compliance management centralizes SOPs, automates ISO 45001 and OSHA workflows, and delivers AI-assisted safety information retrieval through OpenText™ Content Aviator™ integrated with SAP and other enterprise systems.

Key benefits

OpenText workplace safety solutions reduce audit preparation time by 90 percent, eliminate paper-based procedures, and deliver AI-powered safety information access—all integrated with SAP and enterprise systems for seamless compliance.

  • Find safety information instantly with AI

    Workers ask questions in natural language and OpenText Content Aviator delivers answers from your safety documentation in seconds. No more searching through binders or SharePoint folders—AI retrieves the right procedure when workers need it most.

  • Reduce audit preparation by up to 90%

    Automatically assemble compliance documentation packages for OSHA 300 logs, ISO 45001 certifications, and customer audits. Organizations report reducing audit prep from weeks to hours with centralized, searchable safety records.

  • Integrate safety docs with SAP Plant Maintenance

    Access safety procedures, lockout/tagout instructions, and equipment-specific SOPs directly within SAP PM work orders. OpenText™ Content Management integrates with SAP at a deep level to eliminate context-switching and ensures maintenance teams always have current procedures.

  • Automate ISO 45001 document control

    Meet ISO 45001 Clause 7.5 requirements with automated version control, access permissions, review workflows, and retention policies. Ensure documented information is current, accurate, and available when auditors arrive.

  • Deliver procedures to mobile devices

    Field workers, contractors, and remote site personnel access safety SOPs from any device. Push updates automatically and require acknowledgment, eliminating the risk of workers relying on outdated paper copies.

  • Scale across multi-site operations

    Deploy standardized safety documentation across manufacturing plants, construction sites, energy facilities, and logistics hubs. Maintain central governance while enabling site-specific customization where local regulations require.

Business impacts

  • Manufacturing

    Manufacturing safety managers reduce time spent on documentation by 30-40 percent while ensuring machine guarding procedures, LOTO instructions, and confined space permits are always current and accessible on the production floor.

  • Energy and utilities

    Energy companies meet NERC CIP, OSHA PSM, and environmental compliance requirements with centralized permit-to-work documentation, safety management plans, and auditable records across distributed generation and transmission sites.

  • Construction

    General contractors distribute site-specific safety plans to subcontractors before they arrive on site. Mobile access ensures every worker—regardless of employer—follows consistent safety protocols and signs off on training.

  • Injury-related cost reduction

    OSHA data shows systematic safety management reduces injury and illness costs by 20-40 percent. Centralized, accessible documentation ensures procedures are followed consistently, driving measurable safety improvements.

  • Paper-based procedure elimination

    Organizations achieve 70-90 percent reduction in paper and printing costs while gaining version control, instant distribution, and audit trails that paper processes cannot provide.

  • Incident response

    When incidents occur, investigators instantly access relevant procedures, training records, and equipment documentation. OpenText Content Aviator's AI summarization accelerates root cause analysis and corrective action documentation.

  • Contractor onboarding

    Third-party workers receive site-specific safety packages before arriving on premises. Digital acknowledgment creates auditable records proving contractors received and reviewed required safety information.

Explore the components of the solution

Related products

OpenText delivers workplace safety and compliance through an integrated content platform. This means safety documentation connects to engineering, quality, HR, and operations content in a unified ecosystem, with AI-powered access through OpenText Content Aviator and deep integration with SAP, Oracle, and Microsoft 365.

Professional Services

OpenText Consulting Services combines end-to-end solution implementation with comprehensive technology services to help improve systems.

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  • EHS document control software centralizes safety procedures, automates version control and distribution, tracks acknowledgments, and maintains auditable records to demonstrate regulatory compliance with OSHA, ISO 45001, and industry-specific requirements.

  • OpenText enables organizations to maintain current safety documentation with automated review workflows, distribute procedures to all workers with acknowledgment tracking, and generate audit-ready reports including OSHA 300 logs and training records—all with complete audit trails.

  • OpenText Content Aviator uses generative AI to let workers ask questions in natural language and receive instant answers from your safety documentation. Instead of searching through folders, workers simply ask "What's the lockout procedure for press machine 7?" and get the relevant procedure immediately.

  • Yes. OpenText Content Management provides deep integration with SAP, including Plant Maintenance (PM), Quality Management (QM), and EHS modules. Safety procedures can be accessed directly within SAP transactions, and document links are maintained automatically when SAP objects are updated.

  • Unlike point EHS solutions (Sphera, VelocityEHS, Intelex), OpenText provides enterprise content management that connects safety documentation to engineering drawings, quality records, training materials, and operational content. This unified approach eliminates content silos and leverages AI across all enterprise information—not just safety documents.

  • OpenText supports cloud (SaaS), on-premises, hybrid, and private cloud deployments. OpenText Content Aviator is available in cloud configurations and will support on-premises deployment starting OT 26.1 for organizations with strict data residency requirements.

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