Extended ECM

OpenText Document Control

An add-on for OpenText Extended ECM

Ensure compliance and management of controlled documents throughout their lifecycle

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Overview

Manage the complete lifecycle of controlled company documents

OpenText™ Document Control is a complete, off-the-shelf, best practice solution that ensures the controlled creation, approval, revision, obsoletion, and training of controlled company documents while using the document management and security features of OpenText™ Extended ECM. Every aspect of auditing and compliance verification is determined through the scrutiny of documented evidence.

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Why choose OpenText Document Control?

  • Enterprise-wide solution

    Control creation, review, approval, obsoletion, and training of company-controlled documents on a single, secure platform.

  • Pre-defined processes

    Systematically and efficiently manage the document lifecycle from creation to training and obsoletion with a pre-defined document control process.

  • Real-time reports

    Understand status and trends to simplify decision-making with real-time data, reports, and dashboards.

  • Streamline compliance

    Get clear visibility to a full audit trail and associated documents to maintain and demonstrate compliance.

  • Quick and easy deployment

    Save time and increase user-adoption with a pre-configured, low-code solution that seamlessly integrates to OpenText Extended ECM.

How Document Control can benefit business

Discover the advantages of using Document Control.

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  • Accelerate operations

    Use pre-configured workflows that provide defined processes and a systematic way of managing all document activities for efficient and compliant operations.

  • Optimize collaboration

    Give personnel and departments permission-based access to relevant stages of the document control process and to the latest revision of documents.

  • Ensure regulatory compliance

    Maintain and demonstrate compliance with a full audit trail of who created, requested, made changes, and approved documents.

  • Improve decision making

    Leverage pre-configured reports, dashboards, and templates for real-time data and reporting to understand trends and make informed decisions.

  • Simplify document training

    Automate training assignments and track all employee document training activities for all versions of documents.

Features

  • Centralized platform for document control process

    Provides employees with the ability to create, approve, revise, train, obsolete, and consume documents all from a centralized location.
  • Low code, configurable, and adaptable processes

    Deploys, configures, and maintains on cloud or on prem to meet an organization’s document control and document training process requirements. Development resources not required.

  • Real-time data and reporting

    Allows the configuration of reports and dashboards from provided templates to show real-time data on document activities and document training—saving time, ensuring compliance, and improving decision making.
  • Full audit trail management and tracking

    Ensures and demonstrates compliance with a visible audit trail and consolidated document history for controlled document activities including document training.

Take advantage of OpenText and partner services

Deployment

OpenText offers deployment choice and flexibility for Document Control.

Professional Services

OpenText Consulting Services combines end-to-end solution implementation with comprehensive technology services to help improve systems.

Partners

OpenText helps customers find the right solution, the right support and the right outcome.

Training

OpenText Learning Services offers comprehensive enablement and learning programs to accelerate knowledge and skills.

Communities

Explore our OpenText communities. Connect with individuals and companies to get insight and support. Get involved in the discussion.

Leaders trust OpenText

See how customers are succeeding with Document Control for Extended ECM.

See more success stories

Oil and gas company targets operational excellence across its plants and pipelines with OpenText Extended ECM and OpenText Magellan

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Automotive components manufacturer cuts cost and improves environmental performance with OpenText Extended ECM for SAP Solutions

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Utility company accelerates vital maintenance tasks and saves $300,000 annually with OpenText Extended ECM for SAP Solutions

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Document Control resources

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