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Open Text Launches Livelink Review Manager for Adobe Acrobat Software
Offers Secure Collaboration for Legal and Regulatory Documents. Solution Helps Companies Address Growing Regulatory Demands, Sarbanes-Oxley
Chicago, IL. - 2003-09-24 - Open Text™ Corporation (Nasdaq: OTEX, TSX: OTC), provider of Livelink®, the leading collaboration and content management software for the global enterprise, said today it will release a new product this month called Livelink Review Manager for Acrobat®, which lets users securely execute multiple, parallel reviews of legal and regulatory documents.
The solution helps organizations carefully manage and track changes to important documents needed for regulatory compliance. Increasingly stringent corporate governance and accounting regulations, and industry-specific regulatory requirements, such as those faced by the pharmaceutical industry, require these electronic document review, management and auditing capabilities.
Livelink Review Manager was developed as part of Open Text’s relationship with Adobe Systems Incorporated (Nasdaq: ADBE) and is part of Open Text’s end-to-end strategy for the Adobe Portable Document Format (PDF), to ensure that Livelink users can benefit from the full range of Adobe PDF strengths. Livelink Review Manager for Acrobat integrates the review and comment features of Acrobat with Livelink’s powerful document management features.
The solution provides a flexible process for managing multiple, parallel reviews of documents in Adobe PDF. This allows users to securely and concurrently review and add comments to un-modifiable PDF versions, and record their comments and changes in Livelink. Authors or editors can then consolidate comments from reviewers and create a new version of an original document in Livelink. The solution also provides additional, robust controls to guard against the misuse of documents.
Open Text has started using the solution to help manage its own review and approval processes for corporate financial disclosure documents. “Many people contribute to the development of the financial disclosure information we file with regulators,” said Alan Hoverd, Chief Financial Officer at Open Text. “With such a complex and important process, we needed a more efficient, auditable way to manage reviews and changes to documents. Livelink Review Manager has given us the functionality and control we need to manage that process more effectively. All public companies striving for excellence in corporate governance, in accordance with Sarbanes-Oxley, need this kind of solution.”
“Global organizations today are producing and managing millions of pages of documents needed for regulatory compliance,” said Anik Ganguly, Executive Vice President of Products at Open Text. “People collaborating on these documents need secure processes for managing and integrating changes to reduce the risk of errors. Livelink Review Manager offers a strong combination of advanced review and comment features for Adobe Acrobat with Livelink’s workflows, collaboration and knowledge management capabilities. The solution can also be deployed quickly across the enterprise, providing an immediate ROI and giving customers the benefit of an efficient, uniform process for document collaboration that is critical for paper-intensive regulatory submissions.”
Key Features With Livelink Review Manager for Acrobat, users’ changes are maintained in separate comment files within the repository and linked to the original document. The input from reviewers can then be assessed and consolidated by editors, who are the only ones with access to the original, which is securely protected in Livelink. The solution also adds a Review Comments tab to Livelink, giving document authors easy access to review history, including the names of the reviewers, a link to the associated comment files, and the dates and times when the comment files were modified. Other capabilities include:
· Support for a parallel, real-time review process by any number of reviewers, saving time and encouraging collaboration among reviewers.
· Document security through Livelink’s permission model, which defines what users can do with a specific document and who can add, view and modify comments.
· Audit trails, which track each reviewer’s comments, providing a detailed history of actions on each document.
· The ability to comment on other reviewers’ suggestions.
Livelink Review Manager for Acrobat provides the review processes for a larger document “lifecycle” solution Open Text introduced late last year called Livelink for Regulated Documents. Livelink for Regulated Documents is a series of integrated tools that give companies uniform, compliant process for managing documents through a pre-defined lifecycle, which includes document authoring, reviews, approvals and dissemination.
Livelink Review Manager can be installed easily, with no plug-ins or downloads required, and works with Acrobat 5.0.5 and above.
The solution helps organizations carefully manage and track changes to important documents needed for regulatory compliance. Increasingly stringent corporate governance and accounting regulations, and industry-specific regulatory requirements, such as those faced by the pharmaceutical industry, require these electronic document review, management and auditing capabilities.
Livelink Review Manager was developed as part of Open Text’s relationship with Adobe Systems Incorporated (Nasdaq: ADBE) and is part of Open Text’s end-to-end strategy for the Adobe Portable Document Format (PDF), to ensure that Livelink users can benefit from the full range of Adobe PDF strengths. Livelink Review Manager for Acrobat integrates the review and comment features of Acrobat with Livelink’s powerful document management features.
The solution provides a flexible process for managing multiple, parallel reviews of documents in Adobe PDF. This allows users to securely and concurrently review and add comments to un-modifiable PDF versions, and record their comments and changes in Livelink. Authors or editors can then consolidate comments from reviewers and create a new version of an original document in Livelink. The solution also provides additional, robust controls to guard against the misuse of documents.
Open Text has started using the solution to help manage its own review and approval processes for corporate financial disclosure documents. “Many people contribute to the development of the financial disclosure information we file with regulators,” said Alan Hoverd, Chief Financial Officer at Open Text. “With such a complex and important process, we needed a more efficient, auditable way to manage reviews and changes to documents. Livelink Review Manager has given us the functionality and control we need to manage that process more effectively. All public companies striving for excellence in corporate governance, in accordance with Sarbanes-Oxley, need this kind of solution.”
“Global organizations today are producing and managing millions of pages of documents needed for regulatory compliance,” said Anik Ganguly, Executive Vice President of Products at Open Text. “People collaborating on these documents need secure processes for managing and integrating changes to reduce the risk of errors. Livelink Review Manager offers a strong combination of advanced review and comment features for Adobe Acrobat with Livelink’s workflows, collaboration and knowledge management capabilities. The solution can also be deployed quickly across the enterprise, providing an immediate ROI and giving customers the benefit of an efficient, uniform process for document collaboration that is critical for paper-intensive regulatory submissions.”
Key Features With Livelink Review Manager for Acrobat, users’ changes are maintained in separate comment files within the repository and linked to the original document. The input from reviewers can then be assessed and consolidated by editors, who are the only ones with access to the original, which is securely protected in Livelink. The solution also adds a Review Comments tab to Livelink, giving document authors easy access to review history, including the names of the reviewers, a link to the associated comment files, and the dates and times when the comment files were modified. Other capabilities include:
· Support for a parallel, real-time review process by any number of reviewers, saving time and encouraging collaboration among reviewers.
· Document security through Livelink’s permission model, which defines what users can do with a specific document and who can add, view and modify comments.
· Audit trails, which track each reviewer’s comments, providing a detailed history of actions on each document.
· The ability to comment on other reviewers’ suggestions.
Livelink Review Manager for Acrobat provides the review processes for a larger document “lifecycle” solution Open Text introduced late last year called Livelink for Regulated Documents. Livelink for Regulated Documents is a series of integrated tools that give companies uniform, compliant process for managing documents through a pre-defined lifecycle, which includes document authoring, reviews, approvals and dissemination.
Livelink Review Manager can be installed easily, with no plug-ins or downloads required, and works with Acrobat 5.0.5 and above.
About Livelink
Livelink is a leading software product in enterprise content management (ECM) for the global enterprise. Its richly-featured enterprise services are based upon a unique combination of integrated collaboration and knowledge management tools which include virtual team collaboration, business process automation, enterprise group scheduling, document and image management, and information retrieval services, all tightly integrated into a solution that is easily customized and extended. Livelink is essential to the effective management and development of communities of interest that span organizations and industries. For everything from the creation of complex e-community relationships to the automation of simple e-business processes, Livelink delivers true dynamic collaboration between individuals, organizations and large trading communities. Livelink servers are fully Web-based and open-architected to ensure rapid deployment and easy access to its full functionality through a standard Web browser. For more information, visit www.opentext.com/livelink/
About Open Text
Since 1991, Open Text Corporation has delivered innovative ECM software that brings people together to share knowledge, achieve excellence, deliver innovation, and enhance processes. Its legacy of innovation began with the successful deployment of the world’s first search engine technology for the Internet. Today, as the leading global supplier of collaboration and content management software for the enterprise, Open Text supports fifteen million seats across 10,000 corporate deployments in 31 countries and 12 languages throughout the world. As a publicly traded company, Open Text manages and maximizes its resources and relationships to ensure the success of great minds working together. For more information, visit www.opentext.com
Trademark
Copyright © 2003 by Open Text Corporation. LIVELINK and OPEN TEXT are trademarks or registered trademarks of Open Text Corporation in the United States of America, Canada, the European Union and/or other countries. This list of trademarks is not exhaustive. Other trademarks, registered trademarks, product names, company names, brands and service names mentioned herein are property of Open Text Corporation or other respective owners.
Release Disclaimer
This news release may contain forward-looking statements relating to the success of any of the Company’s strategic initiatives, the Company’s growth and profitability prospects, the benefits of the Company’s products to be realized by customers, the Company’s position in the market and future opportunities therein, the deployment of Livelink and our other products by customers, and future performance of Open Text Corporation. Forward-looking statements may also include, without limitation, any statement relating to future events, conditions or circumstances. Forward-looking statements in this release are not promises or guarantees and are subject to certain risks and uncertainties, and actual results may differ materially. These risks and uncertainties include, among others, risks involved in the completion and integration of acquisitions, the possibility of technical, logistical or planning issues in connection with deployments, the continuous commitment of the Company's customers and other risks detailed from time to time in the Company's filings with the Securities and Exchange Commission (SEC), including the Form 10-K for the year ended June 30, 2002, and Form 10-Q for the quarter ended March 31, 2003. You should not place undue reliance upon any such forward-looking statements, which are based on management's beliefs and opinions at the time the statements are made, and the Company does not undertake any obligations to update forward-looking statements should circumstances or management's beliefs or opinions change.
For more information, please contact
Margaret E. Dobbin
Director, Industry Analyst Relations
Open Text Corporation
+1-519-888-7111 ext.2410
mdobbin@opentext.com
Director, Industry Analyst Relations
Open Text Corporation
+1-519-888-7111 ext.2410
mdobbin@opentext.com
