Archiving

 "Having all email in one location, being able to search in one place and put a legal hold in one location instead of potentially seven or eight is huge for us on the legal end. It's all managed by OpenText" 

Clint Wentworth, Records and Information Manager NuStar Energy
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Learn More About How OpenText Can Help You

  • Overview
  • Business Needs
  • Products
  • Resource Center

Overview

Archiving Overview

Archiving continues to be a critical component of sound Enterprise Information Management (EIM) practices. OpenText Archive delivers secure, highly scalable, proven solutions for archiving and managing the information lifecycle on a broad range of enterprise information including email, files, SharePoint data, and structured information including ERP data (SAP, Oracle), instant messaging, web and social content into a single managed repository.

Coupled with industry-leading records management and auto-classification, OpenText Archive supports rich capabilities to drive compliant retention and disposition policies. As such, organizations can deploy a defensible, long-term archiving strategy to comply with Information Governance requirements, meet legal obligations, and reduce the overall costs associated with archiving unnecessary content.

OpenText Archive minimizes the impact of users consuming data with transparent, tight integration to lead applications (Outlook, Lotus Notes, SharePoint, SAP etc) ensuring data is readily available and integrated, driving improved operational efficiency, and end-user productivity.

Featured Products

OpenText File System Archiving

Automate the capture of shared file systems into a single repository to ensure content integrity, avoid redundancy, reduce storage costs, and enable records management.

  • Reduce data redundancy and IT footprint
  • Centrally store data within a manage repository
  • Provide seamless access for end users
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OpenText Archive: All-in-One

OpenText Archive: All-in-One covers a broad spectrum of archiving challenges all within a single, secure archive – in the cloud, on premise or hybrid.

  • All content types, all in one archive.
  • Accelerate your time to compliance.
  • Optimize email server and lead applications and ensure legal and organization compliance
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OpenText Application Governance & Archiving for Microsoft SharePoint

More effectively manage SharePoint sites to enforce broader compliance and archiving policies, open access to all enterprise content, and lower ongoing administration and storage costs.

  • Accelerate and govern the rollout of SharePoint Sites
  • Consistent compliance and archiving policies across all enterprise content
  • Improve user productivity by providing access to content from numerous enterprise sources directly through SharePoint in the context of business applications and processes
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Business Needs

Business Needs

Information Governance Is Good Business

Enterprise information is growing at an exponential rate, with business applications moving from the desktop to mobile devices and where information itself resides anywhere – on premises or in the cloud. The firewall is no longer the "boundary" of the business, making it harder than ever to enforce information management policies and ensure compliance. To compound the issue, with this explosion of enterprise content, it’s harder than ever for business users to find the information needed and ensure its accuracy and integrity.

Organizations everywhere today are realizing that they need the right strategy to manage and protect their assets and that an Information Governance initiative can have significant value for their business—in more ways than one. With this constantly growing volume of information, new regulations and policies are constantly coming into effect, and this has increased both the need for, and value of, Enterprise Information Management (EIM). Information governance is about managing and protecting your information to make sure it’s working for—not against—your organization. Best practices and solutions that help meet compliance and risk mitigation mandates imposed by law, regulators, or internal quality standards are complemented by a keen focus on developing ways to capitalize on the kinds of productivity and efficiency gains that grow out of an asset-management approach to corporate information. EIM solutions can help companies deliver a governance program to deal with corporate information, the consumers and creators of that information, in the context of real business processes. The right information governance system helps you make it easy for your employees to adhere to information policies and have rapid access to the information they need, delivered when and how they need it.

Successful Information Governance programs demand that companies balance the needs and priorities to mitigate legal and business risk, take advantage of information to drive business value, and minimize the costs of managing information. The OpenText Content Suite helps establish consistent, auditable and defensible Information Governance across your business

 

Products

Archiving Products

OpenText Archive: All-in-One

OpenText Archive: All-in-One covers a broad spectrum of archiving challenges all within a single, secure archive – in the cloud, on premise or hybrid.

  • All content types, all in one archive.
  • Accelerate your time to compliance.
  • Optimize email server and lead applications and ensure legal and organization compliance
Learn More

OpenText Email Archiving for Exchange

Optimize Exchange performance, while allowing users to work as they always have, retrieving archived messages from Microsoft Outlook with full fidelity in a single click

  • Optimize email server performance and reduced support overhead
  • Comply with legal and regulatory obligations
  • Support for user initiative or automated, rules based archiving

 

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OpenText File System Archiving

Automate the capture of shared file systems into a single repository to ensure content integrity, avoid redundancy, reduce storage costs, and enable records management.

  • Reduce data redundancy and IT footprint
  • Centrally store data within a manage repository
  • Provide seamless access for end users
Learn More

OpenText Application Governance & Archiving for Microsoft SharePoint

More effectively manage SharePoint sites to enforce broader compliance and archiving policies, open access to all enterprise content, and lower ongoing administration and storage costs.

  • Accelerate and govern the rollout of SharePoint Sites
  • Consistent compliance and archiving policies across all enterprise content
  • Improve user productivity by providing access to content from numerous enterprise sources directly through SharePoint in the context of business applications and processes
Learn More

Additional Mail Solutions

Reduce costs and mitigate the risks of non-compliance and litigation concerning email content. Poorly managed email represents significant corporate risk and potential liability.

  • Offload email from mail servers to cost effective storage for long-term retention.
  • Securely store, manage, and retrieve email content.
  • Assess, identify, manage and destroy business content in accordance with regulations and policies.
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Resource Center

Customer Story

Farm Credit Services of America
 
"We looked at where we were at the end of 2010 compared to the end of 2009 and we have reduced our overall email volume by a little over 500,000 emails. That obviously made our legal team happy."

Todd Hartz, Business Information Officer, FCS America

Contact a Solutions Specialist

Lynn Elwood

VP, ECM Solutions

Contact Us
800-499-6544

THE OPENTEXT FAMILY

OpenText has recently welcomed a number of products into the OpenText brand family. For a complete list of previous product names that are now part of the OpenText brand family, see:

See All Rebranded Products