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DOMEA^® eGovernment Germany

Eliminate paper-based systems, streamline business processes, and mitigate risk and cost containment within their existing programs

In compliance with the Document Management and Archiving regulations issued by the KBSt in Germany, many eGovernment organizations rely on the innovative workflow-based document management capabilities provided by Open Text's DOMEA^® solution. DOMEA^®, named after the regulation it addresses, was the first product offering certified by the KBSt to meet their requirements for document management and departmental coordination.

Your Challenge

Information Management/Information Technology departments in the public sector are being pressured to make the most of their existing processes and file sharing systems. At the same time, they are required to eliminate paper-based systems, streamline business processes, and mitigate risk and cost containment within their existing programs.

Specifically, eGovernment organizations are asking the following questions:

• Is your agency amassing immense volumes of information without actually increasing its knowledge base?
• Are agents frequently unable to find or access the right information at the right time?
• How can we share large amounts of information securely?
• How can we most effectively minimize the use of paper and improve our cost containment models?
• How can we work across departments within the government?
• How will we manage content for our agency or department?
• How do we ensure that we keep proper records and manage electronic authentication?
• How can we manage compliance more effectively?

With more than 60,000 seats sold in the German eGovernment sector and 9 out of 18 supreme German Federal Ministries operating DOMEA technology, Open Text understands the business of government and the transformational initiatives that the public sector is tasked with addressing.

Our solutions are focused on information storage and exchange. This provides people who work in the public sector with the ability to communicate and interact to solve job-related problems and improve job performance.

DOMEA can help your organization:

• Recognize a wide variety of filing data, directly assign the data to the correct processes, and apply metadata to categorize it appropriately
• Leverage existing documents and data within workflows to automatically identify the correct editing procedures
• Gather content from incoming documents automatically and route it to the appropriate employee
• Make all of the system's data available for inclusion in the workflow knowledge base, and enable the system to independently use the data
• Ensure that the administrative procedures are continuous, traceable, and revisable
• Improve internal processes and work with electronic documents rather than paper
• Promote information sharing and collaboration in and between government departments
• Reduce the costs, risks, and complexity of document, records, and content management
• Improve agency and employee efficiency
• With the scanning and imaging option, automate scanning and distribution of content based on workflow processes
• With optional Livelink Enterprise Archive Server, manage content across the entire document lifecycle

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