Collaboration & Content Management

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• Livelink ECM - Content Lifecycle Management
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• Livelink ECM - Document Management
• Livelink ECM - DOCS Open
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• Livelink ECM - eDOCS Collaboration
• Livelink ECM - eDOCS DM
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• Livelink ECM - Knowledge Management
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• Livelink ECM - Contract Lifecycle Management
• Livelink ECM - Enterprise Publishing
• Livelink ECM - Transmittal Management

Enterprise Publishing

Author, manage and publish complex publications from structured content

Maintenance Manuals, Operations Manuals, Assembly Guides, Requests for Proposal (RFPs), real estate contracts, regulatory submissions and Standard Operating Procedures (SOPs) are all examples of complex publications that require sophisticated use and reuse of content, intensive collaboration, and robust lifecycle management.

As an example, a manufacturer may use components in many products. It is advantageous to the manufacturer to be able to author information elements about use, installation, repair, maintenance and testing of these common components once, and then reuse the information element in multiple document publications.

Such application functionality is usually only addressed by complex XML integrated development environments that only a few specially-trained people know how to use.

The alternative has often been to stick with traditional authoring and publishing processes that are expensive, slow and inefficient, where most content is copied and pasted rather than referenced from a single source, and publishing is accomplished by multiple redundant processes. Each time information has to be updated, it is updated in multiple locations, translated multiple times, and published through multiple processes. The cost and time required to accomplish this is prohibitive for all but the most significant updates.

Livelink ECM – Enterprise Publishing is an application from Open Text that directly addresses these issues with its robust Lifecycle Management (LCM) framework and the strength and flexibility of XML.

• Features

Click each of the following features to learn more about the key capabilities of Enterprise Publishing:

• Authoring functionality for XML documents  
  Authoring functionality for XML documents is provided via integration between systems based on Livelink ECM – Enterprise Server (Such as Livelink ECM – Document Management and Livelink ECM – Content Lifecycle Management) and Microsoft Word^® or Arbortext Editor^®. The integration enables an author to:
  
  - Author/edit XML fragments or monolithic documents
  - Initiate authoring actions from the editor or from the Enterprise Server interface, according to roles-based access privileges and lifecycle rules
  - Insert, delete, rename fragments; apply or edit metadata to fragments
  - Perform structured searches on full-text content, or search by metadata; browse by hierarchy or metadata
  - Burst monolithic documents into fragments, based on schemas or DTDs upon saving to the Enterprise Server repository, and dynamically categorize them
  - Establish references to other fragments in the Enterprise Server repository directly from the editor, or create new fragments from copies
• Management of XML documentation  
  Enterprise Publishing supports the most complex XML documentation projects while leveraging the security and collaborative capabilities of Enterprise Server based systems.
  
  - Auto-bursting monolithic documents into multiple fragments based on what breakpoints you define (e.g., burst at volume, chapter, section, or paragraph), each fragment is associated with the monolithic document, but is registered, cataloged and saved as a unique object in the system
  - Multi-contextual usage of fragments, cataloging to taxonomic schemes (e.g.,  for a given content fragment like a maintenance instruction, you can catalog the manufactured components to which it is applicable, the products the components support, the usage for which the products are intended and the language variant)
  - Tracking of “where used” information to index all references to a given object, and providing notifications to users who reference an object in their structures if it changes
  - Configuration of lifecycle states (e.g., draft, reviewed, approved, released) with configurable roles-based access control to determine what actions can be performed on an object of a given type at each state or state transition of its lifecycle
  - Collaboration on fragments: direct fragments to users/roles based on state, kickoff workflows to route assignments upon a state transition or other even
  - Application of retention and disposition rules and schedules with Records Management
  - Leveraging of ECM features for search, version control, access control, check in/out, workflow, event auditing, and so on.
• Publishing XML content  
  Enterprise Publishing focuses on profiling and assembling XML content so you can deliver it via the publishing technologies of your choice, in the formats and media of your choice such as Web sites or PDF documents. Enterprise Publishing features in this area include:
  
  - Dynamic assembly of monolithic XML documents for publishing in PDF, HTML or XML formats
  - Profiling based on attributes in the XML fragments to extract or filter out specific content for a given target audience or other context
  - Publication to multiple specific locations in the Enterprise Server repository, file systems, Web sites or FTP sites
  - Generation of fully qualified hyperlinked tables of contents and keyword extraction-based indexes from metadata, as documents are compiled

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