Open Text Solutions for Media: Best Practices

We have developed a formal, repeatable and proven methodology tailored just for digital asset management (DAM) projects that can be applied to any industry.

  • Project Kick-Off stage

    Roles and responsibilities
    Review PMM
    Review project scope/work order
    Present preliminary project plan
    Installation

  • Business Analysis

    Business process analysis
    Project workflow analysis
    Existing asset analysis
    Vocabulary analysis
    Metadata analysis
    Security analysis
    Customization analysis

  • System Design/Construction

    Detail design document
    Target deliveries built
    Training materials and documentation created

  • Testing & QA

    Unit Testing
    String Testing

  • Deployment and Acceptance

    Deploy deliverables to operational site
    Client testing
    Transition to support
    Train users

Adoption and expansion of Enterprise Content Management (ECM) within an organization occurs iteratively by building on a series of incremental successes. To proceed to the next level of adoption, you must make sure you have achieved success in the previous stage:

  • Stage 1: An ECM solution focused on a specific departmental business problem

  • Stage 2: The adoption of the same ECM solution that was deployed to one group in stage 1 to other departments

  • Stage 3: Multiple solutions are adopted within the same department – the original ECM solution is extended by other ECM components

  • Stages 4-6: Enterprise deployments from standardization, proliferation into multiple different applications, to extension beyond the organization

To mitigate risk and increase success for each adoption stage, you need a proven framework. Our deployment framework demonstrates the sequencing of tasks and resources involved in workstreams, prioritizing some workstreams over others depending on the adoption stage.

Stage 1:  Specific departmental business problem

This chapter of the ECM Methods book explores best practices in deploying stage 1 of an ECM solution – adoption by a single department.

Stage 2:  Adoption by other departments

This chapter of the ECM Methods book explores best practices in deploying stage 2 of an ECM solution– adoption by other departments.

Stage 3:  Extension of the original ECM solution within the department

This chapter of the ECM Methods book explores best practices in deploying stage 3 of an ECM solution – adoption of multiple solutions within the same department.



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Additional Resources

Establishing the ECM standard for the organization after having successfully completed stages 1 through 3:

Stage 4 “It’s enterprise first, deployment second” – considerations when the organization decides on an ECM solution as an enterprise standard.

Stage 5  The proliferation of the ECM standard into multiple different applications throughout the enterprise.