• News
|
• Training
|
• Careers
|
• Investors
|
• Contact Us

Select Region:
Global
France
Germany
Japan

Open Text Records Management

Deliver complete, comprehensive lifecycle management for all of your corporate records and information holdings, in paper or electronic format

Open Text Records Management (formerly Livelink ECM - Records Management) delivers records management functions and capabilities to provide full lifecycle document management and records management for the entire enterprise.

Records Management empowers everyone in your organization to file all corporate holdings according to the organizational policies, thereby ensuring regulatory compliance and reducing the risks associated with audit and litigation.

Records Management enables all users to access records management functions from a standard Web browser. By providing a common interface to access all forms of information, such as images, paper, word processing documents, spreadsheets and email, Records Management provides an automated system that removes the complexities of electronic records management, making processes transparent to your end users.

Click each of the following features to learn more about the key capabilities of Records Management:

• Enhance search capabilities with metadata

  With the appropriate permissions, records managers can easily apply classification metadata to submitted documents to enhance search capabilities. Metadata is indexed and can be used to more easily find, retrieve and generate reports on documents based on your custom criteria.

• Synchronize retention and disposition rules with classifications

  Invokes retention and disposition rules immediately upon the classification of a record.

• Support physical storage requirements

  Records Management includes the Physical Objects module, which enables management of physical items such as paper records, equipment, and more, adding representative object graphics to electronic storage repositories. In addition, it supports the use of XML-based color labels and barcode labels for physical records such as folders, boxes and shelves directly from within the Records Management interface.

• Enable periodic record review

  Allows administrators to periodically review vital records to ensure appropriate classification and disposition.

• Control access at any level of granularity

  Provides Access Control Lists on all Records Management objects and allows security settings to be modified globally.

• Provide comprehensive Records Series Identifier functionality

  Records Management enables users to: Create Record Series Identifiers (RSI) to define a disposition schedule for each RSI. Create RSI Apply rules that define which records belong with what RSI. Apply Rule searches to return documents that are marked with an RSI value. Create a File Plan with which an RSI or a Records Management object can be associated.

Email us | Would you like us to call you?

Products