Records Management

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Records Management

Deliver complete, comprehensive lifecycle management for all of your corporate records and information holdings, in paper or electronic format

Livelink ECM - Records Management delivers records management functions and capabilities to Livelink ECM-based systems to provide full lifecycle document management and records management for the entire enterprise.

Records Management empowers everyone in your organization to file all corporate holdings according to the organizational policies, thereby ensuring regulatory compliance and reducing the risks associated with audit and litigation.

Records Management enables all users to access records management functions from a standard Web browser. By providing a common interface to access all forms of information, such as images, paper, word processing documents, spreadsheets and email, Records Management provides an automated system that removes the complexities of electronic records management, making processes transparent to your end users.

• Features

Click each of the following features to learn more about the key capabilities of Records Management:

• Enhance search capabilities with metadata  
  With the appropriate permissions, records managers can easily apply classification metadata to submitted documents to enhance search capabilities. Metadata is indexed and can be used to more easily find, retrieve and generate reports on documents based on your custom criteria.
• Synchronize retention and disposition rules with classifications  
  Invokes retention and disposition rules immediately upon the classification of a record.
• Support physical storage requirements  
  Records Management includes the Physical Objects module, which enables management of physical items such as paper records, equipment, and more, adding representative object graphics to the Livelink ECM interface. In addition, it supports the use of XML-based color labels and barcode labels for physical records such as folders, boxes and shelves directly from within the Records Management interface.
• Enable periodic record review  
  Allows administrators to periodically review vital records to ensure appropriate classification and disposition.
• Control access at any level of granularity  
  Provides Access Control Lists on all  Records Management objects and allows security settings to be modified globally.
• Provide comprehensive Records Series Identifier functionality  
  Records Management enables users to: Create Record Series Identifiers (RSI) to define a disposition schedule for each RSI. Create RSI Apply rules that define which records belong with what RSI. Apply Rule searches to return documents that are marked with an RSI value. Create a File Plan with which an RSI or a Records Management object can be associated.

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