Open Text and SAP Integration

Extend the functionality and performance of your SAP system


The Open Text ECM Suite for SAP Solutions provides a comprehensive product portfolio for all document archiving and document management needs in the SAP environment.

SAP ArchiveLink® Interface

Open Text Document Access for SAP Solutions uses the SAP ArchiveLink interface to manage and archive SAP ArchiveLink and SAP Knowledge Provider (KPro) documents. With this interface, Open Text Document Access for SAP Solutions can archive and manage SAP documents as follows:

  • Outgoing SAP documents (documents that were created by the SAP system, such as purchase orders, invoices, reminder letters, delivery notes)

  • Incoming documents of all types (scanned paper documents, faxes, electronic documents of various formats)

  • Printlists (generated by SAP system reports)

  • SAP data archiving objects

  • Other SAP ArchiveLink and SAP KPro documents created by the SAP system or users in different SAP modules and applications

In addition, COLD and spool files can be imported from legacy systems in ASCII or EBCDIC formats into the Open Text Archive & Storage Services repository, which indexes the documents and stores the index in SAP, enabling SAP users to access the COLD data within the SAP system.

Desktop and Email Integration

Open Text Document Access for SAP Solutions also provides integration with the Microsoft Windows desktop and has available integrations with the leading email applications:

  • The included DesktopLink feature archives documents from any ODMA-compatible desktop application and integrates them into SAP business transactions. DesktopLink supports early archiving, late archiving, and simultaneous archiving scenarios.

  • The available ExchangeLink feature enables Microsoft Outlook users to select an email and link it to standard SAP business objects such as invoices, customers, or orders. ExchangeLink archives the email within the Open Text Archive & Storage Services repository where it is linked to the selected SAP object, allowing SAP users to access the email directly in the SAP GUI.

  • The available NotesLink feature enables Lotus Notes email users to select an email and link it to standard SAP business objects such as invoices, customers, or orders. NotesLink archives the email within the Open Text Archive & Storage Services repository where it is linked to the selected SAP object, allowing SAP users to access the email directly in the SAP GUI.

SAP NetWeaver

Open Text DocuLink for SAP Solutions (a feature of Open Text Document Access for SAP Solutions) is "Powered by SAP NetWeaver," having been certified in the Advanced Business Application Programming (ABAP) Add-On category.

Open Text Archive & Storage Services (a feature of Open Text Document Access for SAP Solutions) is "Powered by SAP NetWeaver," having been certified in the following categories:

  • ArchiveLink Interface (BC-AL and BC-HCS)

  • WebDAV XML Data Archiving (BC-DAR 6.40)

 
 

Customer Feature

Bitburger Brauerei

"Thanks to the migration from Arcis to Open Text Document Access for SAP Solutions, we're now using our workflow applications much more efficiently. Our users are more productive because they now have access to electronic data and scanned documents directly from SAP. They no longer have to switch back and forth between applications."

Uwe Siller, IT Manager, Bitburger Brauerei