Information Governance
Find Your Information Governance Solution
Uniting archiving, records management, auto classification, and eDiscovery to meet compliance requirements, ensure litigation readiness, and reduce legal and financial risks
While there are any number of point products on the market, organizations are well-served to consider the long-term goals and the interrelation necessary between various technologies. Enterprise Content Management provides a sound platform for implementing an information governance strategy, and OpenText offers a complete range of solutions to address all requirements for a true enterprise Information Governance strategy.
Explore OpenText Information Governance solutions that deliver significant business value in the areas of cost reduction, user productivity, and process efficiency while mitigating legal and business risk:
- Archiving
- Auto-Classification
- Content Lifecycle Management
- eDiscovery
- Email Management
- Records Management
- Secure File Sharing and Sync
- Template Workspaces
Archiving
Minimize IT cost and complexity and optimize system performance
- Ensure cost-effective content storage - offload email, ERP data, files, and other content from production systems to low-cost tiered storage. Make the most of storage hardware with software-based single instance archiving and compression.
- Maintain flexibility with simple storage virtualization - quickly and seamlessly move data across multiple storage devices from all major storage hardware providers, without impacting end user access to data.
Auto-Classification
Transparent and defensible Auto-Classification made for Records Managers
- Increase transparency - eliminate the need for business users to sort and classify a growing volume of content and ensure decisions can easily understood, tuned and explained.
- Minimizes the risk of regulatory fines and eDiscovery sanctions - a defensible approach to classification, based on statistically relevant sampling through a simple step by step process and quality control.
Content Lifecycle Management
End-to-end management as information flows through critical processes
- Organize and share documents - organize electronic documents into business-based hierarchies of folders and projects within different types of workspaces that reflect the ways in which people work.
- Use permissions to control access - set up to nine levels of permissions on any document or folder, ensuring that only the right people have access to information. Fine tune the type of access desired to grant to individuals and groups based on corporate policies.
eDiscovery
Ensure litigation readiness and reduce the costs of electronic discovery through all stages of the e-Discovery process.
- Find and collection information quickly and cost-effectively - easily identify and collection email, files, and other content from a centralized repository of record, as well as from unmanaged sources like live mailboxes and user desktops.
- Assess case merits early and make sensible decisions - review and cull multiple collections from a single search interface, understand the impact of key words and drive down outsourcing costs with simple integrating capabilities for analysis and processing.
Email Management
Identify and capture business relevant email while automating and safeguarding the process of deletion unimportant, transitory email
- Classify-on-file, in-place or on-send - simple, common-sense classification mechanisms allow users to identify business relevant email. Users can map classification behaviors into their existing Inbox structure, and continue working on as they always have. Or, without having to move a message into any particular location, a user can simply apply a classification from the ribbon within Microsoft Outlook while reading it.
- User-friendly email management assistant - a powerful email management assistant provides users with a real-time view into what’s happening in their managed mailbox. An automatically generated view of messages pending deletion is always at each user’s fingertips—ensuring opportunity is always provided to review unimportant email and ensure anything useful to save can be retained.
Records Management
Managing the retention and defensible disposition of all information – records and non records - according to internal policies and external regulations
- Manage retention and disposition - enforce retention policies to enable defensible deletion of all enterprise content, and preserve information with integrated legal holds in the event of litigation or investigations.
- Simplify physical records management - manage physical items such as paper records, equipment, and more – including warehouse management, circulation, transfer, and disposal.
Secure File Sharing and Sync
Provides file sharing with freedom and flexibility and synchronization with compliance and control.
- Transparently synchronize business content across multiple systems and mobile devices - Simple file synchronization capabilities automatically store content into the ECM repository as users create or modify them – and can also push changing content automatically across multiple computers, tablets, and other mobile devices so that users always have access to the latest information.
- Simple file sharing - Share information with colleagues with a single click, allowing users to easily collaborate on business content – all the while adhering to the underlying permissions model of the ECM environment. And to ensure important business information is always under the control of the organization, all content is always stored in the safe and secure OpenText repository.
Template Workspaces
Quickly deploy collaborative, content-driven knowledge workspaces based on pre-defined templates with built-in compliance capabilities
- Templates guide content-rich, business activities - templates define and guide creation of workspaces; consistency is ensured for all metadata, folder structures, tasks that need to occur – all with built-in compliance and policy rules.
- Improve efficiency and effectiveness, collaboration, and strategic focus - providing structure and consistency for knowledge-based work, organizations can make it simple for teams to collaborate in a best-practices, consistent, and approved manner.
Customer Success
"Our Word documents are retrieved from the Email Management solution for viewing. What we've identified is that it reduces our storage space on most users' inboxes by 50 percent."
— Kevin Bratetic, Software System Engineer, FCS America
