Email continues to be the most used form of business communication—and it isn’t slowing down. The rising cost of maintaining and administering email systems is one of the single biggest burdens on IT departments. The escalating cost of Microsoft^® and Lotus^® email backbones stem from the need to purchase additional servers on an ongoing basis to counter diminished performance and dwindling storage space.

Progressive organizations are using email management solutions as part of broader information governance programs to curb the costs associated with the exponential growth of email. With tools that allow for automated, interactive, or rule-based archiving, organizations can offload email content and attachments from email servers to more cost-effective storage media, while retaining a high level of accessibility, and realize rapid payback.

Watch the full story on how OpenText helps Sprint reduce costs

Another source of cost savings lies in the demands on sound information management for litigation support. Because the eDiscovery process can be extraordinarily expensive, many organizations are looking for ways to reduce that cost. In-sourcing eDiscovery offers a significant opportunity. With an early case assessment solution, in-house legal teams gain the ability to search for and collect content for legal holds, along with the ability to cull and process content.

This not only significantly reduces many of the risks associated with eDiscovery, but also reduces the dependence on expensive outside vendors and controls the volume of content that must searched, improves the speed of locating information, and the amount of information sent for review. With the high cost of eDiscovery (legal fees alone can quickly run into the millions of dollars), solutions that simplify and automate processes for early case assessment can return value immediately.

Learn more about OpenText Information Governance solutions that help reduce costs:

• OpenText Archiving solutions, powered by industry-leading records and retention management, help your organization meet compliance requirements and reduce storage and eDiscovery risks and costs.

• OpenText eDiscovery Early Case Assessment enables your in-house team to manage Electronically Stored Information (ESI) and handle eDiscovery processes in a more predictable and cost-effective manner.

• OpenText Email Management reduces corporate risk through email archiving and compliance, efficient eDiscovery, and integration with Lotus Notes and Microsoft Outlook^® and Exchange.

Related OpenText Information Governance solutions

• OpenText Auto-Classification
• OpenText ECM Suite, Content Lifecycle Management
• OpenText Records Management
• OpenText Template Workspaces
• OpenText Tempo