Records Management

Control risks and costs by managing the retention and defensible disposition of content according to internal policies and external regulations

Customer Feature

Marathon Oil

With OpenText ECM, Marathon Oil has realized productivity savings and has the ability to make decisions on relevant and more trusted information.

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OpenText records management solutions safeguard your organization against the risk and cost of content and provide a way to verify the integrity of your business practices. By ensuring that business policies and legal requirements govern the retention and disposition of content, OpenText records management products help you comply with worldwide regulations, standards, and certifications such as DoD 5015.2, US FDA 21 CFR Part 11, SEC Rule 17a, VERS, and Section 508.

The Records Management component of the OpenText ECM Suite is delivered by the following product:

OpenText Records Management empowers everyone in your organization to manage all corporate holdings according to organizational policies and manages the complete lifecycle of all corporate records to ensure regulatory compliance and reduce corporate risk.

An OpenText records management solution can also be delivered by the following products, each of which is designed to manage and control enterprise content for a specific purpose:

OpenText ECM Suite, Content Lifecycle Management provides a fully featured, highly scalable, and Web-based document management, imaging, records management, and archiving system with a secure, single platform for organizing and sharing electronic and physical content across the enterprise.

OpenText Auto-Classification is the first automated classification application with built-in transparency and defensibility, giving organizations a powerful way to manage the retention and disposition of high-volume, low-touch content to reduce legal risk and eDiscovery and storage costs.

  • OpenText Email Management products reduce corporate risk through the archiving, control, and monitoring of Lotus Notes and Microsoft Exchange email to reduce the size of the email database, improve server performance, control the lifecycle of email content, support efficient eDiscovery, and ensure compliance.
  • OpenText File System Archiving provides secure, long-term storage of content from file system drives, while ensuring content integrity, avoiding redundancy, reducing storage costs, and enabling records management.

OpenText eDiscovery Early Case Assessment enables your in-house team to manage Electronically Stored Information (ESI) and handle eDiscovery processes in a more predictable and cost-effective manner.

  • OpenText Contract Management: Tracks and manages each contract’s clauses, terms, conditions, commitments, and milestones throughout its lifecycle to maximize contract benefits and minimize risks.

OpenText Application Governance & Archiving for Microsoft® SharePoint® provides integrated, end-to-end management of SharePoint sites and documents across an entire enterprise.