OpenText eDOCS Integration for Microsoft SharePoint

Consolidate SharePoint content into a centralized system for content lifecycle, records management and archival

OpenText eDOCS Integration for Microsoft® SharePoint® by SeeUnity Inc. enables organizations to capture content created in SharePoint so that it can be centrally managed in accordance with regulatory and business requirements. With eDOCS Integration for SharePoint, companies can develop comprehensive compliance solutions governing electronic content, including email, file systems, and other record-generating environments, while ensuring litigation readiness and supporting discovery processes.

Many organizations deploy SharePoint in a decentralized, departmental manner, oriented toward meeting user requirements. OpenText effectively enables organizations to balance that equation, excelling at enterprise-focused and global deployments that accommodate the needs of corporate compliance and centralized IT, without compromising user productivity. With the flexibility offered by eDOCS Integration for SharePoint, organizations can choose the ideal SharePoint user experience while having confidence that they have a central records management and archival system to manage business content.

Solution Components

• OpenText eDOCS DM Extensions for Microsoft SharePoint – This product provides a series of Web Parts that allow a SharePoint user access into one or more eDOCS libraries.  The Web Parts can be configured in a variety of ways to optimize how content is displayed to the user.  This product also provides eDOCS Profile and Full-Text search capability from SharePoint.
• OpenText eDOCS Integration for Microsoft SharePoint – This product provides all of the functionality of the DM Extensions for SharePoint, plus it adds an additional feature set that includes bi-directional synchronization of content between SharePoint and eDOCS.
• OpenText Content Migrator for eDOCS – This product allows for migration of content from and to OpenText Content Server, OpenText eDOCS, and Microsoft SharePoint.  The migration tool allows administrators to quickly and efficiently move documents between these content repositories, as needed, to serve the given business need.

Features

• Supports Microsoft SharePoint 2010, Microsoft SharePoint 2007, and Microsoft SharePoint 2003
• Ensure tamper-proof storage: Robust authentication capabilities, including time stamps and system signatures, mean that you can not only be confident that enterprise content is genuine and accurate, but you can prove it.
• Safeguard content for disaster recovery: Ensure that business-critical content is stored safely in multiple physical locations. Specify heightened security requirements for specific documents.
• Provide immediate information access with powerful federated search: Extend SharePoint search, enabling users to simultaneously search across active content in SharePoint databases as well as archived records within eDOCS. A consolidated result list separates according to online or archived storage, enabling users to quickly identify which documents are in a final state and have been archived.
• Ensure preservation of discoverable records: Apply a hold to the record, or to multiple records at once from the search results page. Applying a hold to a record freezes its lifecycle, and ensures that it cannot be deleted under any circumstances.
• Integrate with other ECM systems: Make the most of existing investments by accessing advanced eDOCS ECM functionality—including document management, workflow, secure external collaboration, and reporting.
• Single Version of the Truth: Using eDOCS Integration for SharePoint, users can gain access to a given document from any of a number of user experiences, SharePoint, directly from within Microsoft Office, Microsoft Outlook, from a Web Browser or even from within other line of business applications.